Senior Legal Secretary

D3 Search is actively seeking an accomplished Snr. Litigation Legal Secretary on behalf of a highly respected CA-based law practice with a thriving office located in Costa Mesa, CA (92626).

Position Title🎯:

Snr. Litigation Legal Secretary

• Note: 5 years relevant litigation experience required.

Location/Map📍:

Costa Mesa, CA (92626)

Employer Work Model:

Hybrid work model (4 onsite/1 remote - Wednesdays).

Position Summary📒:

A premier and highly respected CA-based law practice is seeking a skilled Litigation Legal Secretary to join their team in Costa Mesa, CA.

This role is essential in ensuring smooth operations, directly supporting attorneys in providing exceptional client service, and upholding the firm's commitment to excellence.

Key Duties & Responsibilities🗝:

• Document Preparation: Draft, format, and proofread legal documents (briefs, pleadings, and correspondence) while ensuring compliance with court and firm standards.
• Court Filings: Handle state and federal court filings with precision, both electronically and manually, ensuring timely and accurate submissions.
• Client & Matter Management: Process and manage new client/matter requests efficiently.
• Document Management: Maintain and update electronic client files using the firm's document management system for seamless access.
• Docketing: Maintain attorney calendars via CompuLaw & Outlook, including scheduling hearings, depositions, and due dates.
• Meeting and Travel Coordination: Arrange meetings, conference calls, and travel itineraries for attorneys.
• Timekeeping and Expense Reimbursements: Enter, review, and apply litigation codes for time entries; manage expense reimbursements.
• Vendor Management: Process and verify vendor invoices, submit accurate check requests, and ensure timely payments.
• Team Support: Provide backup assistance to attorneys, paralegals, and other legal staff as needed.

Background/Requirements💡:

• Minimum 5 years as a litigation legal assistant required.
• Proficiency in State and Federal e-filing systems.
• Excellent verbal and written skills, with strong attention to detail.
• Strong command of MS Outlook, Word, Excel, PowerPoint, and legal software such as iManage, CompuLaw, Acrobat, Best Authority, Litera, and ALN Forms. Aderant Expert Time experience is a plus.
• High school diploma or GED required (college degree or legal secretary certification is preferred, but not required).

Salary💰/Compensation/Benefits:

Yearly salary is up to 120K (DOQ) sign-on bonus and a comprehensive and robust health benefits package, generous PTO, hybrid work model (4/1), paid onsite covered parking, annual salary reviews/increases and lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this Snr. Litigation Legal Secretary role located in Costa Mesa, CA (92614), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser~D3 Search

📬don@d3search.com | ☎️ 213-785-2485

📡 www.d3search.com

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.