Senior Legal Secretary

D3 Search is seeking a Snr. Litigation Legal Secretary on behalf of a prominent CA-based regional law practice with a well-established & growing office situated in San Diego, CA (92101).

Position Title🎯:

Snr. Litigation Legal Secretary

• Note: 5 years' experience required. Public Agency law background is highly preferred

Location/Map📌:

San Diego, CA (92101)

Employment Status:

Full-time/direct-hire employment. Non-exempt role (OT paid in accordance with CA laws).

Employer Work Model:

Flexible hybrid 2 onsite/3 remote work model.

Position Summary📒:

Prominent CA-based regional law practice is seeking a full-time Snr. Litigation Legal Secretary to join its San Diego, CA office. This position is a full-time, non-exempt, 7.5-hour/day position. Firm's current arrangement for staff is to work 2 days on-site and 3 days from home weekly upon satisfactory completion of their introductory period.

Key Responsibilities💡:

Essential functions include, but are not limited to, the following:

• Provide secretarial and administrative support to an Equity Partner, an Income Partner, and an Associate with their Public Agency defense practices.
• Provide backup support to other secretaries during planned and unplanned absences.
• Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
• Exercise strong judgment and maintain confidentiality.
• Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
• Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates as well as maintain attorneys’ contacts.
• Enter attorney’s time according to Firm billing practices as requested. In addition, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Assist with travel arrangements and prepare and track expense reimbursements.
• Ability to work overtime as needed.

Requirements📢:

• High school diploma required; Bachelor’s degree preferred.
• Minimum of 5 years of legal secretary experience, preferably supporting a Partner/Principal or Senior Attorney.
• Prior experience in Public Agency Law is highly preferred.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocuments, Best Authority, Compulaw/ProLaw; Aderant preferred.

Annual Compensation💵/Salary💰& Benefits:

Annual starting salary is 105K~DOQ and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, paid parking onsite, hybrid work model (2 onsite & 3 remote), annual reviews, lucrative bonuses, and career growth opportunities, etc.

If interested in this Snr. Litigation Legal Secretary role with this highly respected CA-based regional law practice in the firm's well-established & growing offices in San Diego, CA (92101), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

📬don@d3search.com | ☎️ 213-785-2485

🌐www.d3search.com

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.