What are the responsibilities and job description for the Senior Executive Assistant – Executive Support position at D. E. Shaw & Co. - Investment Firm and Careers?
Executive Assistance
New York
The D. E. Shaw group seeks a highly capable, forward-thinking individual to serve as a strategic partner to a senior member of the firm. This individual will enable high-functioning operations by anticipating needs, exercising exceptional judgment, and driving key initiatives that advance Executive Committee priorities. This is a unique opportunity to gain deep insight into how the firm operates at the highest levels while working closely with senior leaders in a fast-paced, intellectually rigorous, and highly collaborative environment.
What you’ll do day-to-day
Manage a broad range of responsibilities supporting both strategic and administrative needs.
Maintain complex and dynamic calendars, prioritize and triage incoming communications, requests, and deliverables, and serve as a liaison with internal teams and external stakeholders.
Coordinate travel, meetings, and events with precision, providing high-quality administrative support ensuring seamless day-to-day operations.
Gain opportunities to own ad hoc projects that require proactive problem-solving, along with select personal support to ensure alignment between professional and personal commitments.
Who we’re looking for
A bachelor’s degree or higher in any academic field and at least 12–15 years of work experience, along with a demonstrated talent in academic and/or professional endeavors.
We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required. Experience in client services or other customer-focused roles is a meaningful plus.
Flexibility and diligence with well-developed organizational, analytical, time management, and multitasking skills.
Excellent judgement, meticulous attention to detail, and keen written and verbal communication skills.
The ability to manage confidential information with the utmost discretion is critical.
The expected annual base salary for this position is $175,000 to $220,000. Our compensation and benefits package includes variable compensation in the form of a year-end bonus, overtime for all hours worked over 40 per week, and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.
The D. E. Shaw group is an equal opportunity employer.
The applicable annual base salary or hourly rate paid to a successful applicant will be determined based on multiple factors, including without limitation the nature and extent of prior experience and educational background.
European Union (EU), United Kingdom (UK), California, Hong Kong, Singapore, or Shanghai candidates should refer to the corresponding linked privacy notice.
The D. E. Shaw group may collect, use, hold, transfer, and process candidates’ resumes and associated information (including personal information contained therein) for purposes reasonably related to their application, including without limitation: review and management of employment applications and supporting materials; administration and management of offers to and communication with candidates; and administration, management, and improvement of the recruiting operations of the D. E. Shaw group; and/or where reasonably required in connection with a proposed sale, spin-out, reorganization, or outsourcing of all or some of the business of the D. E. Shaw group. The D. E. Shaw group will not use such information for purposes unrelated to the foregoing, such as direct marketing of third-party products to candidates, without candidate consent. As used herein, the term “personal information” is meant to broadly describe information identifying or relating to a specific individual; it is intended to encompass “personal data,” “sensitive personal data,” and “personally identifiable information” and similar terms, as those terms are defined by law in the jurisdictions in which the D. E. Shaw group operates.
The D. E. Shaw group may transfer such personal information within and outside the country and jurisdiction of the locations where the D. E. Shaw group maintains offices, to other D. E. Shaw group affiliates, to government and regulatory authorities, and to third parties which provide or may provide support and/or services to the D. E. Shaw group and for the purposes set forth above. The persons who may have access to this personal information are other employees of the D. E. Shaw group, in connection with the performance of their duties of employment, and the other parties listed above, in connection with the business of the D. E. Shaw group. (Of course, candidates will be considered for employment opportunities only in those countries in which they express interest.)
The D. E. Shaw group will use reasonable care to maintain the confidentiality of personal information (including appropriate technical measures against unauthorized or unlawful processing and against accidental loss or destruction of, or damage to, such information) and will retain such data as required by applicable law or regulation. Candidates have the right to request access to, and correction of, their personal information in accordance with applicable law; any such request should be submitted to recruiting-inquiries@deshaw.com. Candidates who have submitted a resume to the D. E. Shaw group and do not wish to proceed with their applications should email cvwithdraw@deshaw.com. Personal information of candidates who have been the subject of background checks may have been transferred in accordance with applicable regulations, and any concerns with such transfers should be submitted to backgroundcheck-inquiries@deshaw.com.
The D. E. Shaw group may retain candidates’ information for prospective recruiting activities, including sourcing candidates for employment opportunities and for organizing events with prospective candidates, in accordance with our internal data retention procedures. Candidates who do not agree to such future use should email recruiting-inquiries@deshaw.com.
New York
The D. E. Shaw group seeks a highly capable, forward-thinking individual to serve as a strategic partner to a senior member of the firm. This individual will enable high-functioning operations by anticipating needs, exercising exceptional judgment, and driving key initiatives that advance Executive Committee priorities. This is a unique opportunity to gain deep insight into how the firm operates at the highest levels while working closely with senior leaders in a fast-paced, intellectually rigorous, and highly collaborative environment.
What you’ll do day-to-day
Manage a broad range of responsibilities supporting both strategic and administrative needs.
Maintain complex and dynamic calendars, prioritize and triage incoming communications, requests, and deliverables, and serve as a liaison with internal teams and external stakeholders.
Coordinate travel, meetings, and events with precision, providing high-quality administrative support ensuring seamless day-to-day operations.
Gain opportunities to own ad hoc projects that require proactive problem-solving, along with select personal support to ensure alignment between professional and personal commitments.
Who we’re looking for
A bachelor’s degree or higher in any academic field and at least 12–15 years of work experience, along with a demonstrated talent in academic and/or professional endeavors.
We welcome applicants from a wide range of professional backgrounds; no prior finance experience is required. Experience in client services or other customer-focused roles is a meaningful plus.
Flexibility and diligence with well-developed organizational, analytical, time management, and multitasking skills.
Excellent judgement, meticulous attention to detail, and keen written and verbal communication skills.
The ability to manage confidential information with the utmost discretion is critical.
The expected annual base salary for this position is $175,000 to $220,000. Our compensation and benefits package includes variable compensation in the form of a year-end bonus, overtime for all hours worked over 40 per week, and benefits including medical and prescription drug coverage, 401(k) contribution matching, wellness reimbursement, family building benefits, and a charitable gift match program.
The D. E. Shaw group is an equal opportunity employer.
The applicable annual base salary or hourly rate paid to a successful applicant will be determined based on multiple factors, including without limitation the nature and extent of prior experience and educational background.
European Union (EU), United Kingdom (UK), California, Hong Kong, Singapore, or Shanghai candidates should refer to the corresponding linked privacy notice.
The D. E. Shaw group may collect, use, hold, transfer, and process candidates’ resumes and associated information (including personal information contained therein) for purposes reasonably related to their application, including without limitation: review and management of employment applications and supporting materials; administration and management of offers to and communication with candidates; and administration, management, and improvement of the recruiting operations of the D. E. Shaw group; and/or where reasonably required in connection with a proposed sale, spin-out, reorganization, or outsourcing of all or some of the business of the D. E. Shaw group. The D. E. Shaw group will not use such information for purposes unrelated to the foregoing, such as direct marketing of third-party products to candidates, without candidate consent. As used herein, the term “personal information” is meant to broadly describe information identifying or relating to a specific individual; it is intended to encompass “personal data,” “sensitive personal data,” and “personally identifiable information” and similar terms, as those terms are defined by law in the jurisdictions in which the D. E. Shaw group operates.
The D. E. Shaw group may transfer such personal information within and outside the country and jurisdiction of the locations where the D. E. Shaw group maintains offices, to other D. E. Shaw group affiliates, to government and regulatory authorities, and to third parties which provide or may provide support and/or services to the D. E. Shaw group and for the purposes set forth above. The persons who may have access to this personal information are other employees of the D. E. Shaw group, in connection with the performance of their duties of employment, and the other parties listed above, in connection with the business of the D. E. Shaw group. (Of course, candidates will be considered for employment opportunities only in those countries in which they express interest.)
The D. E. Shaw group will use reasonable care to maintain the confidentiality of personal information (including appropriate technical measures against unauthorized or unlawful processing and against accidental loss or destruction of, or damage to, such information) and will retain such data as required by applicable law or regulation. Candidates have the right to request access to, and correction of, their personal information in accordance with applicable law; any such request should be submitted to recruiting-inquiries@deshaw.com. Candidates who have submitted a resume to the D. E. Shaw group and do not wish to proceed with their applications should email cvwithdraw@deshaw.com. Personal information of candidates who have been the subject of background checks may have been transferred in accordance with applicable regulations, and any concerns with such transfers should be submitted to backgroundcheck-inquiries@deshaw.com.
The D. E. Shaw group may retain candidates’ information for prospective recruiting activities, including sourcing candidates for employment opportunities and for organizing events with prospective candidates, in accordance with our internal data retention procedures. Candidates who do not agree to such future use should email recruiting-inquiries@deshaw.com.
Salary : $175,000 - $220,000