Purchasing Administrative Assistant

Overview
The Purchasing Administrator is responsible for supporting the procurement and inventory management functions related to door orders for national builders. This role involves creating purchase orders (POs), managing order transfers, placing orders for various departments, maintaining accurate inventory, and providing customer service regarding order status and delivery updates.

Key Responsibilities:

• Run reports to generate purchase orders (POs) for door orders, specifically for national builders.
• Review the extras list from various locations to identify doors that can be transferred between locations. Create transfer requests to move doors as needed.
• Place orders for national builders, sales, replacement sections, and warehouse items in a timely and accurate manner. This includes ensuring the correct quantities and specifications are ordered.
• Communicate with vendors to confirm product availability, lead times, and delivery schedules. Ensure that orders are processed according to specifications and on time.
• Send out Wayne Dalton load reports to relevant stakeholders.
• Respond to emails and phone calls regarding the estimated time of arrival (ETA) of orders, order statuses, and any related inquiries. Assist with routing inquiries and ensure customers are kept informed.
• Provide support by answering phone calls and emails related to order details and ETAs.

Qualifications:

• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, Outlook, etc.).
• Experience with order management systems is a plus.
• Ability to work independently and handle multiple tasks simultaneously.
• Previous experience in purchasing, inventory management, or administrative roles is preferred.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $22 - $25