What are the responsibilities and job description for the Marketing Department Administrative Assistant position at D&B Engineers and Architects PC?
Overview:
D&B Engineers and Architects is hiring a Marketing Department Administrative Assistant. D&B delivers thoughtful, high-quality design and engineering solutions for public and private clients. Our marketing team supports business development, proposal production, brand consistency, and event/program coordination across our practice areas. We’re looking for a reliable, detail-oriented Marketing Department Administrative Assistant to keep our team organized and moving forward.
D&B offers flexible hours and a unique environment, particularly well-suited for those wishing to learn, grow, and evolve into well-rounded professionals. Come join a team of other passionate, hardworking employees and become part of a friendly, dynamic, and fast-paced environment.
Responsibilities:
You’ll be the operational backbone of the marketing group, handling administrative and coordination tasks so proposal coordinators can focus on strategy, compliance, and creative work. Typical duties include:
- Serve as the primary administrative support for the marketing department (calendar management, meeting coordination, data entry, digital file management, executing documents for proposals).
- Manage department inboxes, and routing of client RFP/Q opportunities.
- Assist with proposal assembly: document control, downloading & uploading to portals, addendum checks and distribution.
- Maintain marketing asset library: project photos, resumes, templates, and contact lists.
- Coordinate events/conferences collateral, and career fair logistics (registrations, shipments, materials).
- Support CRM upkeep: data entry, list hygiene, and running basic reports.
- Help with ad hoc marketing tasks: printing, local proposal delivery, etc.
Qualifications:
- Bachelor’s degree in business, marketing or other closely related discipline is preferred.
- 3-5 years of experience in business, marketing or other closely related discipline in the A/E/C industry.
- Strong organizational skills and ability to manage multiple priorities with tight deadlines.
- Proficient with Microsoft Office (Word, Excel, PowerPoint) Adobe Suite is a plus. (We will train if needed)
- Comfortable learning CRM (Unanet) and file-management systems (Egnyte).
- Excellent written/verbal communication and attention to detail.
- Team player with a positive attitude and professional demeanor when interacting with project teams and clients.
- Ability to lift/move marketing materials and boxes on occasion.
Schedule:
Monday through Friday
Salary Range:
$52,000 – $72,800
Benefits:
- Employer 401 K contributions
- Health, dental and vision coverage
- Compensated time off and holiday pay
- Short/Long term disability coverage
- Life insurance
- Flex spending Program
Salary : $52,000 - $72,800