Operations Associate (1-Year Contract)

Czarnikow is a global supply chain solutions company with 160 years of experience in commodity trading, whose purpose is to exert a positive economic and sustainable influence in its food, beverage, and energy supply chains. CZ buys, sells, moves and de-risk commodities through a range of services including trade finance, commodities trading, analysis, freight, logistics and price risk management.

We are an entrepreneurial company, with innovation at the heart of everything we do. We are open to change, as shown through the recent expansion of our product portfolio and move into energy. Our people are our most valued asset and make the business what it is today. We hope that you will join our team.

Position:

Summary – The Operations Associate carries out daily trade operations execution for CZ’s import/export or domestic supply chain activities in Food Ingredients, Packaging and Agri-Products flows in and around the Asia/Oceania Region, namely for Australia and New Zealand clients, with a large proportion being Dairy products.

Tasks & Responsibilities

• Carry out post trade contract activities and day-to-day execution of physical contracts concluded by the regional commercial team on a variety of supply chain flows including but not limited to import & export (containers/breakbulk) shipments, domestic warehousing and trucking deliveriesinto and within Australia and New Zealand. This involves planning shipments/deliveries to payment collection.
• Liaising with Local and Regional Commercial, Operations, Finance and Trade Finance teams to plan for organise smooth execution inter-team workflows, especially where any supplier payments or client receivables requires bank funding.
• Acknowledgment of nomination to buyer and sending it on to shipper ensuring shipper acceptance of nomination.
• Issuing documentary instructions to shipper for timely preparation of shipping documents and follow up on draft documents for checking.
• Creating shipment number in our in-house system, Suite
• Ensure all drafts are checked and confirmed by buyer and passing on to shipper. Follow up on scanned signed documents and original documents.
• Instructing / appointing surveyors at loading and discharging port(s).
• Create sale invoice and upload all shipping documents in Suite.
• Ensuring payments from buyers are made in time before shipments arrive at destination.
• Managing the payment of suppliers, freight invoices and any other costs.
• Ensure all information like documentary instructions, LOIs or LCs (if required) are in place before loading/discharging.
• Preparation & maintenance of shipment documents in in-house system Suite and any hard copies if required.
• Arrange local or overseas courier to send out original documents.
• Handle customer’s requests relating to QA documentation
• Follow up on customers’ claims and other shipment related disputes working closely with traders for a resolution
• Join weekly execution calls with Singapore and/or Regional teams.
• Changes in the business may occasionally require alterations in this job description and these will be agreed with the post holder as appropriate.
  
  

Requirements:

Working Hours

This role will be working in ANZ hours, and will require a candidate who is contractually committed to working these hours during a full work week:

• 3 to 4 days remote-working hours: 5am - 2pm (Local Singapore time)
• 1 to 2 days working on site in the CZ Singapore Office with regular hours: 9am - 6pm (Local Singapore time)
  

Initially, during the first 3 months, the candidate will be requested to work on site in the CZ Singapore Office, fully 5 days a week for the first 3 months to ensure training and induction into the working environment happens seamlessly.

We are looking for someone with the following skillset and attributes:

Essential:

• At least 3-5 years of experience in international import/export trade and shipping logistics i.e. container shipments or breakbulk/bulk shipments.
• Diploma / Degree / Professional Certificates in Logistics / Supply Chain Management / Business / Maritime / related disciplines
• Established in negotiating documents basis CAD, Bank Documentary Collection, and Documentary Letters of Credit
• Ability to communicate across multi teams in the Asia/Oceania regional offices via Email and Teams, Messenger Chats.
• Excellent written and verbal proficiency in English and local language
• Fast learner and able to work under pressure and deadlines
• Ability to act with integrity when dealing with confidential matters
• Team player with strong work ethics, communication & organisational skills
• Proficient in Microsoft Word, Excel and Power Point
  
  

Desirable:

• Experience in Dairy / RSA / SAOL / Sugar No. 11 rules and regulation and Incoterms.
• Experience in Letter of Credits negotiation and UCP, ISBP rules.