Accounting Specialist

GENERAL SUMMARY

The Accounting Specialist is responsible for managing the organization's accounts payable processes, cash management activities, bank reconciliations, and various general accounting functions. This position ensures the accurate and timely processing of vendor payments, maintenance of cash balances, reconciliation of financial accounts, and compliance with organizational policies and regulatory requirements. The Accounting Specialist plays a key role in supporting the financial integrity of the organization through accurate recordkeeping, strong internal controls, and effective management of daily accounting operations.

DUTIES AND RESPONSIBILITIES

• Process vendor invoices accurately and timely, both PO and non-PO.
• Review invoices for proper approvals and coding.
• Prepare and process weekly check runs and ACH payments
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files, including W-9 forms and payment information.
• Manage annual 1099 preparation and reporting.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Monitor outstanding payables and ensure timely payment of obligations.
• Sort and distribute incoming mail daily.
• Accurately calculate monthly sales tax and remit payments timely.
• Manage proper recording both electronically and by file.

· Manage contract labor insurance certificates for annual worker’s compensation audit.

• Assist with the annual financial audit and cost report.
• Assist with month end close and reporting.
• Coordinate banking transactions, including transfers and positive pay administration.
• Reconcile bank accounts and investigate and resolve reconciling items promptly.
• Maintain accurate cash management records and support treasury-related activities.

· Assist with other clerical duties for the accounting department,

• Perform various tasks assigned by CFO.

· Other duties as assigned/ required.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.

EDUCATION and/or EXPERIENCE/QUALIFICATIONS

· Associate degree in Accounting, Finance, or related field preferred but not required. Minimum 3 years of accounting, accounts payable, or healthcare finance experience required. Equivalent combination of education and experience will be considered.

· Experience with bank reconciliations, cash management, and month-end accounting processes preferred.

· Strong computer skills, including Microsoft Excel.

· Exceptional attention to detail with a high degree of accuracy in data entry, reconciliations, and financial recordkeeping.

· Strong organizational, time management, and problem-solving skills.

· Ability to manage multiple priorities and meet deadlines.

· Demonstrated ability to learn new processes, adapt to changing priorities, and assume additional responsibilities as needed.

· Ability to maintain confidentiality and exercise sound judgment in handling sensitive financial information.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person