Accounts Specalist

Cypress Lake United Methodist Church is a large worshiping community in the Southwest District of the Florida Annual Conference of the United Methodist Church. We, like all United Methodists, believe that we are called to share God’s love and make disciples of Jesus Christ for the transformation of the world. Please visit us online at cypresslakeumc.com for information on our mission, vision, programs and events. All employment relationships with CLUMC are on an at-will basis.

NAME OF POSITION: Accounts Specialist
REPORTS TO: Church Administrator
POSITIONS SUPERVISED: None
CLASSIFICATION: Part Time (25 hours per week), Non-Exempt
WORK SCHEDULE: Monday through Friday, morning schedule preferred
COMPENSATION SCHEDULE: Biweekly

POSITION SUMMARY:
The Accounts Specialist reports to the Church Administrator and is responsible for accounts payable and receivable for the church. The Accounts Specialist interacts with church members, vendors, staff, and committees and must have discretion and maintain confidentiality of financial information.

ESSENTIAL JOB FUNCTIONS:

• Responsible for the initial accounts payable process for the church, including:
• Review invoices and requests for payment or reimbursement for accuracy.
• Work with staff or vendors on incomplete information.
• Update vendor information and collect W9 forms.
• Ensure all payables are submitted to contracted bookkeeping firm by the established weekly deadline.
• Act as primary liaison with vendors on billing questions, account set up, etc.
• Responsible for receipt of checks from the contracted bookkeeping firm and obtain check signers from the approved list. Once signed, responsible for the mail or hand delivery of any fully executed payments.
• Responsible for accounts receivable for the church, including:
• Recruit, train, and schedule volunteers to collect weekly offerings.
• Recruit, train, schedule, and supervise volunteers to conduct weekly cash count.
• Conduct remote deposit of all checks.
• Ensure all receivables are submitted to contracted bookkeeping firm by the established weekly deadline.
• Enter cash and check contributions into the church database on a weekly basis.
• Assist donors with questions or issues related to giving statements, online giving set up, etc.
• Distribute monthly financial statements and other reports for committees and staff in the absence of the Church Administrator.
• Process semiannual scholarship payments.
• Maintain office petty cash.
• Attend Finance Committee and Endowment Committee as available.
• Provide support to church office in the absence of other office staff and/or when needed, including:
• Responding to any church office visitors, directing them to the appropriate office, meeting space, etc.
• Check out keys to groups or volunteers.
• Answering the telephone.
• Accepting packages.
• Opening/closing the church office in accordance with the posted hours if needed.
• Other duties as assigned.

QUALIFICATIONS FOR POSITION:

• Professing Christian;
• High School Diploma or equivalent required; Associate’s Degree in Finance, Accounting, or related field preferred;
• Two years of experience in accounts payable or accounts receivable;
• Proficient in Microsoft Office; knowledge of Quick Books and Planning Center preferred.
• Ability to communicate effectively.
• Excellent customer service skills.
• Must be organized, efficient and dependable.
• Must have discretion and maintain confidentiality.
• Ability to sit, bend, stand, and move freely;
• Ability and dexterity needed to write, type, answer phones, and retrieve small objects;
• Ability to see and read printed and digital materials;
• Ability to accurately hear voices for communicating;
• Ability to lift objects such as reams of paper, books.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 25 per week

Work Location: In person

Salary : $20 - $25