What are the responsibilities and job description for the Legal Billing Specialist position at Cypress HCM?
Location: Nashville, TN
Address: 330 Commerce Street, Nashville, TN 37201
Schedule: Full-time onsite, Monday through Friday
Hours: 7:00 AM to 4:00 PM or 8:00 AM to 5:00 PM
Job Summary
The Corporate Law Department of Paramount Global is seeking a detail-oriented, organized, and proactive Legal Billing Specialist to join its Legal & Finance Operations team. The Legal Billing Specialist will handle varied responsibilities relating to management of outside counsel (law firms) and other vendors. Key responsibilities will include managing the processing, auditing, and reviewing of outside counsel invoices; researching and troubleshooting issues with law firms; supporting vendor setup processes; training internal and external end users; maintaining work-in-progress records; and monitoring and enforcing time entry deadlines.
The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail oriented, and possess the ability to work in a fast-paced environment. The ideal candidate will be willing and able to quickly and continuously learn, have a high comfort level with Microsoft Excel and Outlook, recognize the urgency and confidentiality concerns of the team and department, and have excellent customer service skills.
Key Responsibilities
- Electronically review and route large volume of invoices for approval in accordance with Paramount Global Law Department billing guidelines
- Approve, adjust, or reject invoices according to guidelines and provide guidance to attorneys regarding outstanding invoices
- Manage portfolio to minimize invoice aging by reviewing and reconciling aging reports monthly
- Liaise with outside counsel firms, in-house attorneys, and intercompany AP departments to ensure payments are released timely
- Communicate with outside counsel regarding billing guideline compliance
- Collect monthly accruals from outside counsel and follow up with non-compliant firms
- Research, identify, and investigate open and unresolved items within SAP
- Assist with processing items outside of the billing system and coordinate manual invoice entry in SAP for payment
- Summarize outcomes, present information, and propose process improvements to senior management
- Participate in cross-training and support team initiatives
- Prepare ad hoc reports, perform system data clean-up, and support process updates
- Collaborate with billing system vendors and vendor setup teams for law firm onboarding
- Aggregate and manipulate data in Excel to support billing operations and reporting
- Participate in team meetings and contribute to operational improvements
- Support additional billing and finance-related responsibilities as needed
Preferred Qualifications
- 5 years of legal billing or e-billing experience
- Strong understanding of the end-to-end invoice lifecycle including work in progress, invoicing, accounts payable, and accounts receivable
- Experience with SAP or Oracle ERP systems
- Advanced Microsoft Excel and Outlook skills including filtering, reporting, and pivot tables
- Experience supporting a law firm or professional services organization
- Strong communication and stakeholder management skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong attention to detail and problem-solving abilities
- Professional and proactive approach to work
- Ability to learn new systems and processes quickly
Compensation
- Pay Rate: $32.00 - $37.00/hour
Requisition ID: PMOUNTJP00001172
Salary : $32 - $37