Executive Assistant I, Assistant Superintendent for Student Services

QUALIFICATIONS:

• High school graduate or equivalent required; college credits with office skills training or equivalent business school training preferred.
• Minimum of three (3) years of successful employment as a school district administrative assistant/administrative assistant III preferred.
• Knowledge of school district organization, operations and administrative policies, procedures and business practices.
• Demonstrated proficiency in Microsoft Office (Word, Excel & Power Point) and Microsoft Outlook.
• Effective verbal, written and listening communication skills, detail oriented and ability to work with a wide range of complex issues and confidential matters.
• Ability to prioritize, organize, multi-task numerous complex administrative activities and manage time with minimum supervision.
• Self-motivated, able to work under pressure and possess excellent interpersonal skills.
• Ability to maintain confidentiality of departmental personnel files, records and student information.
• Highly effective communication skills in dealing with people.

TERMS OF EMPLOYMENT:

250 days

SALARY/PAYGRADE:

$49,363 – CP8

Salary Range (based on experience) as set by the Board of Trustees for the school year

ESSENTIAL FUNCTIONS:

• Perform general office duties including processing communications (written, fax, telephone, agenda and e-mail) maintaining files and calendar.
• Assist in the preparation of department budget and perform recordkeeping tasks associated with the specific position.
• Maintain record of personnel absences, vacations and conference leaves for the department.
• Respond to routine inquiries from staff, the public and outside agencies and refer to appropriate campus or Student Services personnel.
• Maintain inventory of office supplies; order as needed.
• Assist in training of campus discipline entry personnel and AP secretaries.
• Enter department training/meetings dates into district staff development calendar.
• Coordinate receipt and dissemination of materials, budgetary records, appraisals, departmental employee records, etc., related to all areas of the department, including admissions, campus safety, elementary and secondary discipline.
• Create/coordinate department reports as requested (discipline reports, semester reports, six weeks reports).
• Assist in coordination of high school graduation ceremonies.
• Provide backup support for department directors and paraprofessionals.
• Maintain calendar and coordinate department special events activities, meetings, and trainings.
• Perform other duties as assigned by the Assistant Superintendent for Student Services.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

APPLICATION INFORMATION:

Ify Ogwumike

Assistant Superintendent Student Services

ify.ogwumike@cfisd.net

DEADLINE TO APPLY:

Until Filled

Applications will be reviewed

Not all applicants will be interviewed

Hiring Managers may choose to email you regarding this
application. Please monitor your email regularly for any communication.