Administrative Functional Support

Job Overview:

Pay Range: $20.97hr - $25.20hr

Requirement/Must Have:

• Proven experience in administrative coordination, preferably in a training or educational setting.
• Strong organizational skills with exceptional attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Responsibilities:

• Assist in the planning, scheduling, and coordination of certificate training programs.
• Manage participant registrations, facilitate trainings, and prepare training materials.
• Ensure smooth logistical arrangements for training programs.
• Provide administrative support to the team, including maintaining training records, managing course evaluations, and preparing reports.
• Act as a primary point of contact for inquiries from participants, trainers, and internal stakeholders.
• Respond promptly and professionally to communication from stakeholders.
• Oversee the maintenance and organization of the office and training rooms, ensuring they are clean and well-stocked.
• Coordinate with relevant departments to address any facility-related issues.
• Maintain accurate and up-to-date records of training participants, including contact details, attendance, and history.
• Maintain the Learning Management System with scheduled courses.
• Ensure the confidentiality and security of all training-related data.

Nice to Have:

• Knowledge of event planning and logistics coordination.

Skills:

• Microsoft Office Suite.
• Word.
• Excel.
• PowerPoint.
• Database management.
• Learning Management System.
• Event planning.
• Logistics coordination.

Qualification And Education:

• Associate’s degree in business, communications, or a related field.