HR Specialist with Payroll

HRIS Payroll Specialist

Houston TX (5 days onsite role)

Fulltime role

Details:

We are seeking a Human Resources Specialist to join our HR/Payroll team and support the daily functions of the Human

Resources department, with a primary focus HRIS data management, payroll processing, time and attendance, employee

records, reporting, and payroll-related compliance. This role will work closely with Site HR teams, Finance, managers, and

employees to ensure accurate and timely payroll administration while also supporting general HR functions as needed.

Job Responsibilities Include:

• Provide HR operations and HRIS support through Smart Office, the company’s approval platform, including

onboarding, offboarding, PAF processing, temporary employee management, workflow tracking, employee data

updates, and related HR function support.

• Support Smart Office workflows and internal HR processes by understanding current operational procedures,

identifying process gaps, and recommending improvements.

• Develop and maintain job aids, process guides, and training materials for HRIS, Smart Office, payroll, time

attendance, and internal HR workflows.

• Conduct demos and provide guidance on new HR operational processes, Smart Office functions, and internal

workflows to HR team members, managers, and cross-functional stakeholders.

• Upload HR reports, employee data, and approved documentation to internal company interfaces and HR systems

as required.

• Prepare and provide headcount, roster, employee status, payroll, compensation, overtime, and other HR reports

to management and cross-functional departments.

• Process bi-weekly payroll for IDL/DL employees, including wages, overtime, shift differentials, deductions,

adjustments, and payroll corrections.

• Review and validate time and attendance records, including missed punches, PTO, leave hours, holiday pay,

overtime, and other payroll exceptions.

• Maintain payroll change logs and ensure approved changes are accurately reflected in ADP, time attendance, and

other HR systems.

• Prepare and review payroll and HR reports, including personnel rosters, overtime, compensation data, headcount,

payroll variance, and other key HR metrics.

• Enroll new employees into ADP and time attendance systems, ensuring employee profiles, pay rates,

departments, supervisors, shifts, and employment statuses are accurate.

• Prepare and process Personnel Action Forms (PAFs) for new hires, transfers, salary adjustments, position changes,

and other employee data updates.

• Update and maintain employee leave balances, PTO accruals, unpaid leave records, and other payroll-impacting

information.

• Respond to employee and manager inquiries regarding payroll, timekeeping, compensation, benefits deductions,

PTO, leave balances, and related company policies.

• Collaborate with internal teams and external partners on immigration, employment verification, payroll status,

and work authorization matter as needed.

• Review and track compliance with required training, work assessments, and other HR records.

• Perform other HR and payroll-related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Bilingual in Chinese and English preferred.

• Strong interpersonal, conflict resolution, organizational, time management, and prioritization skills.

• Strong attention to detail with the ability to meet deadlines in a fast-paced environment.

• Strong analytical and problem-solving skills.

• Ability to act with integrity, professionalism, and maintain confidentiality.

• Proficient with Microsoft Office Suite, especially Excel.

• Experience with ADP or similar payroll/time attendance systems preferred.

• Knowledge of payroll practices, wage and hour rules, overtime, PTO, leave tracking, and basic HR compliance

preferred.

• HR data analytics skills preferred, including experience analyzing payroll, headcount, HRIS, and workforce data.

Education and Experience Requirements:

• Bachelor’s Degree in Human Resources, Business Administration, Information Systems, Data Analytics, Accounting,

Finance, or related field preferred.

• 2 years of Human Resources, payroll, HRIS, or related administrative experience preferred.

• Hands-on HRIS data management, Smart Office, HR system administration, or HR operations support experience required.

• Hands-on payroll processing experience preferred.