Administrative Assistant / Data Entry Specialist

Job Description:
As an Administrative Assistant / Data Entry Specialist, you are responsible to closely reviewing data and source documents prior to the data entry to validate for accuracy, flag anything that appears incorrect, proactively seek out answers if something appears incorrect, etc. Critical thinking skills are A MUST for the person in this role. Any experience reviewing data/documentation related to blueprints and/or permits would be extremely helpful as those are the bulk of what the person in this role will be reviewing.

Responsibilities:

• Locate and correct data entry errors or report them to supervisors.
• Compile, sort, and verify the accuracy of data before it is entered.
• Compare data with source documents, or re-enter data in verification format to detect errors.
• Store completed documents in appropriate locations.
• Select materials needed to complete work assignments.
• Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners.
• Maintain logs of activities and completed work.
• Download data from the web and import to custom database user interface software.
• Resolve unclear or poorly visible information by communicating with others.
• Work with Vendor to coordinate pick-up and drop-off schedules.
• Time Management — Managing one's own time and the time of others.
• Writing — Communicating effectively in writing as appropriate for the needs of the audience.
• Continually seek to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions.

Experience & Skills:

• Professional experience reviewing various data and document sources for accuracy and completing data entry once accuracy is confirmed
• Experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Experience reviewing data/documentation specifically related to blueprints and/or permits in a previous role
• Experience proactively communicating information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person.
• Experience running various database user queries and searches (i.e., Microsoft Access)
• Experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional
• Microsoft Office products (e.g., Word, Excel, Outlook)
• Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox)
• Experience working with Microsoft Teams in relation to shared files and document/file collaboration.
• Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Ability to lift a full banker's box (approximately 35 pounds)

The hourly range for roles of this nature are $18.00 to $25.00/hr. Rates are heavily dependent on skills, experience, location, and industry.

cyberThink is an Equal Opportunity Employer.