What are the responsibilities and job description for the Executive Chief of Staff & Executive Administrator position at CXApp US, Inc.?
Salary: Executive Chief of Staff & Executive AdministratorWork Directly With the CEO CXAI (Nasdaq: CXAI)San Francisco Bay Area | Hybrid | High-Impact Executive RoleCEO Time, Priorities & Executive Operations- Manage and optimize the CEOs calendar, travel, workflow, and daily operating cadence- Act as the CEOs gatekeeper, prioritizing meetings, requests, and communications- Prepare detailed briefing docs, agendas, and executive summaries- Ensure that every CEO engagement is informed, productive, and followed through- Maintain a proactive view of the CEOs commitments and strategic goalsStrategic Partner & Advisor- Serve as a thinking partner to the CEO, offering perspective, clarity, and pattern recognition- Anticipate issues, risks, and opportunities ahead of time- Participate in selected internal and external meetings, capturing insights and driving actions- Help the CEO frame decisions and maintain focus on what matters most- Provide judgment, discretion, and a trusted sounding boardCross-Functional Alignment & Execution- Drive alignment across product, AI/engineering, sales, finance, and operations- Track key initiatives, commitments, and action items across the executive team- Ensure teams are accountable and operating with clarity and urgency- Lead or support special cross-company projects that require CEO visibility- Strengthen internal communication flow between the CEOs office and the organizationBoard, Investor & Customer Engagement Support- Support prep for board meetings, strategic sessions, and executive offsites- Assist with briefings for investor meetings, earnings cycles, and financial milestones- Coordinate materials, messaging, decks, and follow-up- Partner with IR, finance, and legal to ensure accuracy and alignment in communication- Prepare talking points and summaries that reflect the CEOs voice and prioritiesCommunications & Executive Presence- Draft high-quality CEO communications: internal memos, updates, emails, summaries- Prepare content for presentations, keynotes, and industry conversations- Maintain a high standard of clarity, tone, professionalism, and impact- Protect the CEOs time and brand through disciplined communication and filteringAI & Innovation Support (Non-Technical)- Track high-level milestones across agentic AI, spatial intelligence, and product strategy- Coordinate with product and engineering leadership on AI-related updates and deliverables- Maintain alignment between the CEOs innovation agenda and operational executionWhat You BringEssential Experience:510 years supporting senior executives (CEO, founder, chairman, or C-suite)Proven ability to operate in fast-moving tech or public-company environmentsExceptional writing, communication, and executive briefing skillsHigh judgment, integrity, and ability to handle sensitive informationSuperior organization, prioritization, and follow-throughStrong meeting preparation and executive presencePreferred Experience:Experience in AI, SaaS, enterprise software, or emerging technologyPrior Chief of Staff, Executive Operations, or Senior EA hybrid backgroundFamiliarity with board and investor relations workflowsAbility to synthesize complex information quicklyYou Are:Calm under pressure and always two steps aheadHighly reliable, discreet, and trusted with confidential mattersA natural systems-builder who brings structure to fast-paced environmentsSharp, thoughtful, and able to partner directly with a high-performance CEOA communicator who can move between detail and high-level narrative easilyYoull operate in an environment where:AI innovation moves fastStrategy and execution intersect dailyLeadership conversations matterEvery day brings new opportunities to create leverageLocation:San Francisco Bay Area (Palo Alto HQ)Hybrid: in-office for CEO-facing days; flexibility for remote workWhy This Role MattersThis role provides a privileged vantage point inside a public AI company shaping the future of intelligent workplaces.You will be a force multiplier for the CEO helping him expand impact, velocity, and clarity across CXAI.Apply on our careers page CXAI.AI or CXAI LinkedIn
Salary : $40 - $50