Administrative Assistant

Custom Solar is looking for a dependable, organized, and motivated Administrative Assistant to join our growing team. This position will provide day-to-day administrative support while also assisting with procurement, material coordination, and warehouse organization.

This is a great opportunity for someone who enjoys a variety of responsibilities, can stay organized in a fast-paced environment, and is comfortable stepping in wherever needed to help keep the company running smoothly.

Office & Administrative

• Answer phones, respond to emails, and assist customers, vendors, and employees
• Maintain organized digital and physical files
• Assist with data entry, paperwork, and general office administration
• Order and maintain office supplies
• Assist with scheduling and coordinating deliveries, meetings, and other office needs
• Support the Operations Manager and other departments with administrative tasks
• Help maintain a clean, organized, and professional office environment

Procurement & Materials

• Assist with ordering materials and equipment for solar projects
• Communicate with suppliers and vendors regarding pricing, availability, and deliveries
• Track orders and follow up on outstanding materials
• Receive deliveries and verify materials against purchase orders
• Help coordinate materials needed for upcoming projects
• Assist with maintaining accurate records of purchases and inventory

Warehouse Support

• Maintain an organized and efficient warehouse
• Assist with receiving, labeling, and organizing materials
• Help prepare materials for upcoming installation projects
• Assist with periodic inventory counts
• Identify missing, damaged, or low-stock materials and communicate issues to management
• Occasionally assist with moving or loading materials

• Previous administrative, office, customer service, purchasing, or similar experience preferred
• Strong organizational and time-management skills
• Excellent attention to detail
• Comfortable using computers, email, Microsoft Office/Google Workspace, and other business software
• Strong communication and follow-through
• Ability to prioritize multiple tasks and work independently
• Reliable and dependable
• Comfortable working in both an office and warehouse environment
• Ability to occasionally lift and move materials up to approximately 50 lbs.
• Previous construction, solar, purchasing, or warehouse experience is a plus, but not required

The ideal candidate is someone who takes ownership, stays organized, and doesn't need to be told every step of the way what needs to be done. You should be comfortable switching between answering a phone call, placing a material order, organizing a delivery, helping with inventory, and supporting the team with whatever administrative needs come up.

• We are a small team, so flexibility and a willingness to help across different areas of the business are important.

Pay Range: $22-25/hr DOE