Administrative & HR Assistant

Description

The Administrative & Human Resources Assistant supports the day-to-day human resources operations of our manufacturing facility, with a strong emphasis on new hire and training coordination, and workforce development logistics. This role serves as a key point of contact for HR management regarding employee relations programs, administrative processes, the back-up for payroll processing, and learning & development initiatives. The ideal candidate is highly organized, comfortable working in a fast-paced production environment, and committed to supporting a safe, engaged, and well-trained workforce. This is a hands-on role reporting directly to the Human Resources Manager.

This role partners closely with Talent Acquisition and Finance, ensuring compliant people practices, effective HR systems, and a strong employee experience.

Requirements

Accountable Functions and Responsibilities:

PAYROLL & HRIS ASSISTANT (PAYLOCITY)

• Serve as the payroll processing back-up. Execute the complete payroll process, ensuring accurate, compliant, and timely payroll for all employees.
• Serve as the secondary administrator and internal expert for Paylocity, including payroll, benefits, performance management, reporting, and employee self-service.
• Maintain data integrity within Paylocity, including new hires, job changes, compensation updates, deductions, and organizational structure.
• Assist in training and supporting managers and employees on Paylocity tools and best practices.
  
  

Benefits Administration

• Aid in benefits administration and annual open enrollment.
• Serve as the secondary point of contact for employee benefit questions, escalations, and issue resolution.
• Monitor and reconcile monthly benefit invoices and resolve discrepancies in partnership with Finance.
• Ensure benefits compliance, including ACA requirements and coordination of benefits during employee leaves.
  
  

PERFORMANCE MANAGEMENT SYSTEM SUPPORT

• Assist in CPS’s Performance Management process within Paylocity.
• Partner with the HR Manager to support goal setting, review cycles, documentation standards, and feedback practices.
• Support managers on performance management expectations, documentation, and system usage.
• Identify and implement improvements to performance management processes and tools.
  
  

PEOPLE, POLICY & COMPLIANCE

• Champion a positive, inclusive, and compliant workplace culture.
• Maintain updated HR policies and procedures to align with company values, legal requirements, and operational needs.
• Ensure compliance with state and federal employment laws, including FLSA, FMLA, ADA, EEO, OSHA, Workers’ Compensation, and wage and hour regulations.
• Support FMLA processes, including employee communication, documentation, tracking, and coordination of benefit premium collection.
  
  

Health, Safety & Workers’ Compensation

• Partner with Safety leadership and external vendors to support a safe and healthy work environment.
• Collaborate with the HR Manager to assist in workers’ compensation claims and return-to-work coordination.
• Coordinate payroll and pay data with insurers when required.
  
  

ADMINISTRATION, REPORTING & COMMUNICATIONS

• Maintain accurate and compliant employee records within Paylocity and related systems.
• Support internal audits, unemployment claims, and regulatory reporting.
• Use HR, payroll, and benefits data to produce reports that inform decision-making.
• Develop HR materials and training resources.
• Provide administrative support to the HR department, including managing correspondence, scheduling internal interviews, answering phones for the building, keeping inventory of office supplies, and maintaining/organizing department files.
  
  

LEARNING & ENGAGEMENT

• Deliver an informative and welcoming new hire orientation and onboarding experience.
• Provide ongoing employee education related to payroll, benefits, and performance processes.
• Stay current on employment law updates, HR best practices, and Paylocity enhancements through professional development.
  
  

Other duties as necessary

Required Qualifications

• 2 years of hands-on payroll, benefits, and HRIS administration experience.
• Strong Paylocity experience required.
• 2 years’ experience supporting 100 employees or more in a manufacturing environment.
• Strong working knowledge of FLSA, FMLA, ADA, EEO, Workers’ Comp, and wage and hour compliance.
• Exceptional interpersonal skills; ability to interact with all levels of internal and external contacts.
• Positive and professional communication skills, both oral and written.
• Action Bias and a Sense of urgency.
• Ability to maintain/manage confidential information.
• Strong time management abilities.
• Proficiency in Microsoft Suite, Adobe Acrobat and HRMS programs.
  
  

Location:

Reading, PA campus

Work Environment

Office

Growth Opportunities

Career growth within the HR organization aligns with continued CPS revenue growth. Other opportunities may also become available across the organization.

Training

Receive continuous feedback regarding training and performance.

Candidate should expect to work independently and be self-directed.

Salary Description

50-55K