What are the responsibilities and job description for the Executive Assistant position at Custom Chemical Services, LLC?
We are currently looking for an outstanding Executive Assistant with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.
This is NOT a remote position
Position Summary:
- Provides client and account management support to Executives and the Sales Team to increase overall efficiency and effectiveness of account management activities. In addition to the client and account management activities, this position is also responsible for general administrative support of the team. Acts in accordance with Company guidelines, client needs, legislative requirements and team priorities
Key Duties & Responsibilities:
- Provide account management support, including: Obtaining pricing from vendors, carriers, information sharing; maintaining contact information and distribution lists; assisting with client data requests.
- Provide client services support, including: Researching and investigating current pricing, resolving issues to maintain positive client relations; supporting client, industry, competitor research efforts; compiling data and providing analysis to management for Sales reporting; updating/creating sales and client information tools; organizing, coordinating, researching and overseeing client projects.
- Assist with typical day-to-day administrative duties for the Sales team including: Drafting correspondence; typing, proofreading and editing documents; preparing client presentations; maintaining calendar and scheduling meetings; making travel arrangements and preparing travel itineraries; filing, faxing, copying, answering telephones and responding to client requests.
- Maintaining absolute discretion and confidentiality with sensitive information
- Maintain communications and effective working relationships with management and staff as well as clients
- Perform other similar and related duties as required.
- Thorough working knowledge of MS Excel, Word and Outlook; able to easily navigate and locate information on various software and websites
- Attention to detail and strong organizational/project management skills.
Job Requirements
Minimum Qualifications:
- Minimum 5 years experience in a professional services environment and providing support to multiple parties simultaneously.
- Highly developed sense of professionalism, maturity, integrity and commitment to customer satisfaction.
- Demonstrate a range of soft skills, such as discretion, multitasking, time management and the ability to support executive-level decision-making.
- Thorough working knowledge of MS Excel, Word and Outlook; able to easily navigate and locate information on various software and websites
- Interacting tactfully with clients, management and staff
- Excellent verbal and written communication skills, including interpersonal and presentation skills. Ability to interface with clients effectively.
- Managing digital inboxes, databases
- Organizational skills
- Ability to manage multiple priorities and consistently deliver high-caliber results.
- Writing and speaking clearly on behalf of an executive
- Ability to understand complex situations and effectively resolve issues.
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- Ability to read, analyze, and interpret general business materials and technical procedures.
- Ability and willingness to travel as necessary.
Candidates will be subject to a background check and pre-employment drug screen.
Custom Chemical Services LLC is an equal opportunity employer.
www.cchemicals.com
Job Type: Full-time