Office Assistant

Overview
We are seeking a detail-oriented and organized Office Assistant to join our dynamic team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer service, and supporting various administrative functions. This position offers an excellent opportunity for individuals with strong office management skills and a passion for efficient workflow. Prior experience with office software and excellent communication skills are highly valued. The Office Assistant will be responsible for handling clerical tasks, managing front desk operations, and supporting team members to ensure productivity and professionalism within the office environment.

Responsibilities

• Greet visitors and clients at the front desk with professional phone etiquette and customer service excellence
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite, Google Workspace, and other computer applications for daily tasks
• Assist with calendar management, appointment scheduling, and meeting coordination
• Handle billing, bookkeeping, and basic QuickBooks entries as needed
• Support office management tasks including supply inventory, mail distribution, and record keeping
• Provide administrative support such as typing correspondence, managing emails, and preparing reports
• Maintain a clean and organized work environment to promote efficiency

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Strong computer literacy with experience in data entry and office management software like QuickBooks
• Excellent organizational skills with the ability to multitask effectively
• Exceptional communication skills including phone etiquette and customer support experience
• Bilingual abilities are a plus to assist diverse clientele
• Previous clerical or administrative experience preferred; prior roles such as dental or medical receptionist or personal assistant are advantageous
• Ability to handle confidential information discreetly with high attention to detail in proofreading and document accuracy
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment

This position is ideal for motivated individuals seeking a professional role that combines administrative expertise with excellent interpersonal skills.

Job Type: Part-time

Pay: $15.00 - $21.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Employee discount

Work Location: In person

Salary : $15 - $21