School Nutrition Administrative Assistant

Position Title: School Nutrition Administrative Assistant

Reports To: Director of School Nutrition

Term: 12 Month Position

Start Date: Immediate

NATURE OF WORK

An employee in this position performs a wide variety of duties as an assistant to the School Nutrition
Director. They manage the processing of a high volume of complex but homogeneous records and reports.
Most actions are directed by the general policies and precedents of the system or by own judgment. The
work requires a high degree of resourcefulness. Within the limits of the employee's assigned authority, the
employee is expected to analyze and resolve problems independently, or on rare occasions consult with
higher authority on matters that may have wide reaching impact. With the degree of exercise of
independence in this class, an error could result in significantly reduced operational efficiency for other staff
members or substantial public embarrassment or inconvenience. The employee operates under general
directions. The employee is expected to plan and organize work methods to produce the assigned
outcomes.

ILLUSTRATIVE EXAMPLES OF WORK

• Responsible for the Free/Reduced Meal Application approval procedure with DPI, data entry in to the department’s point of sale as they are received, notification of approved status to parent/guardian, and completing the verification process.
• Enters the monthly financial claims through the DPI website
• Maintains and updates the uploads and information of the direct certification correspondence to the department’s point of sale system
• Oversees the overall food and supply orders weekly for all schools
• Oversees the central warehouse staff member who stocks, inventories, transfers, and receives USDA foods upon delivery to the warehouse
• Performs audits at each school as necessary for inventory and financials.
• Performs general bookkeeping needs of the department.
• Oversees the record maintenance throughout the school nutrition department.
• Substitutes for SN staff onsite when necessary
• Reviews incoming correspondence to be informed of director’s needs and activities, to delegate to others or bring to director's attention.
• Composes responses on their own cognition to incoming correspondence to relay complex information.
• Prepares written directives of application of policy or procedural processes.
• Represents the director and board of education through release and explanation of public and non-controversial information to the school staff and parent/guardians of our district students.
• Devises and installs work methods to implement rules, regulations and guidelines.
• Recommends policies and/or procedures for intra-departmental activities.
• Reviews and ensures accuracy of outgoing correspondence, records and/or reports of complex procedural or program activities.
• Participates in the recruiting and initial screening of prospective personnel.

KNOWLEDGE, SKILLS AND ABILITIES

• Extensive knowledge of grammar, vocabulary and punctuation.
• Extensive knowledge of office practices and procedures.
• Extensive knowledge of bookkeeping software
• Extensive knowledge of point of sale software
• Considerable knowledge of rules, regulations, procedures and functions of the school nutrition program.
• Ability to promote good relationships internally and with the public.
• Ability to communicate effectively both oral and written.
• Ability to exercise sound judgment in resolving problems.
• Ability to plan and organize work activities.
• Ability to perform with only broad statements of expectations.