Operations Specialist

We are seeking a highly motivated, detail-oriented, and hands-on Operations & Administration Specialist to play a critical role in supporting the daily operations of our growing organization. This position is ideal for a candidate who thrives in a dynamic environment and enjoys managing a diverse range of responsibilities, including procurement, supplier management, inventory control, logistics, human resources, office administration, and business operations.

The successful candidate will be a proactive problem solver with strong organizational skills and a proven ability to coordinate multiple operational functions simultaneously. This individual will serve as a key operational partner across departments, helping ensure efficient business processes, cost-effective procurement practices, and a high-performing workplace environment.

Key Responsibilities

Procurement, Purchasing & Supplier Management

• Lead day-to-day procurement activities, including sourcing, purchasing, and supplier coordination.
• Identify, evaluate, and negotiate with vendors to obtain the best value, quality, and service.
• Solicit and compare supplier quotations, prepare cost analyses, and recommend purchasing decisions.
• Create, issue, and manage purchase orders while ensuring timely delivery of materials and services.
• Monitor inventory levels and proactively coordinate replenishment to prevent operational disruptions.
• Establish and maintain strong supplier relationships while tracking vendor performance.
• Support contract administration, supplier qualification, and procurement documentation.
• Identify opportunities for cost savings, process improvements, and operational efficiencies.

Inventory Control, Shipping & Logistics

• Coordinate inbound and outbound shipments, ensuring timely and accurate processing.
• Prepare shipping documentation, labels, customs paperwork, and related logistics records.
• Receive, inspect, verify, and document incoming materials and deliveries.
• Track shipments and resolve transportation, delivery, and supply chain issues.
• Maintain accurate inventory records and support inventory audits and reconciliation activities.
• Coordinate with internal teams to ensure materials and supplies are available to support business operations.
• Monitor inventory accuracy, storage organization, and stock levels.

Human Resources & Employee Support

• Support recruiting efforts, interview scheduling, onboarding, and employee orientation.
• Maintain confidential employee records and HR documentation.
• Administer benefits enrollment, employee communications, and PTO tracking.
• Assist with employee engagement initiatives, training coordination, and performance review processes.
• Ensure compliance with company policies, employment regulations, and workplace requirements.
• Serve as a resource for employees regarding administrative and HR-related inquiries.

Office & Business Operations

• Manage office operations, facilities, supplies, and administrative systems to maintain an efficient workplace.
• Support accounting and finance activities, including invoice processing, expense tracking, and vendor payments.
• Maintain company records, documentation, and filing systems.
• Coordinate calendars, meetings, travel arrangements, and company events.
• Provide professional front-desk support by greeting visitors and managing incoming communications.
• Manage multi-line phone systems and direct inquiries appropriately.
• Support leadership with special projects, operational initiatives, and continuous improvement efforts.
• Assist with cross-functional operational projects as needed, demonstrating flexibility and a hands-on approach.
• Contribute to the development and implementation of new processes that improve efficiency and scalability.
• Perform other duties as assigned in support of the organization's growth objectives.

Required Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Operations, Human Resources, or a related field, or equivalent professional experience.
• 3 years of hands-on experience in procurement, purchasing, supply chain, operations, office administration, logistics, or related operational functions.
• Demonstrated experience managing vendor relationships, purchase orders, and inventory processes.
• Strong understanding of procurement best practices and supplier management.
• Experience supporting multiple operational functions within a small or mid-sized company.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with purchasing, inventory management, accounting, or business management systems.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to effectively prioritize competing responsibilities and work independently with minimal supervision.
• High attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience in life sciences, biotechnology, pharmaceutical, laboratory, manufacturing, or regulated industries.
• Knowledge of purchasing, inventory management, supplier qualification, and supply chain operations.
• Experience with HR administration and employee onboarding.
• Familiarity with shipping, receiving, warehouse operations, and logistics coordination.
• Experience supporting growing companies and working in a fast-paced entrepreneurial environment.
• Understanding of quality systems, GMP, GLP, ISO, or other regulated operational environments.

CuriRx, Inc. was founded in 2012, a contract research, development, and manufacturing organization (CRDMO) specializing in biologics, gene therapy, cell therapy, and advanced drug delivery solutions. Our vision is to create new standards of care in therapeutic areas with high unmet medical needs. We do this by partnering with our clients to provide innovative development solutions for pharmaceutics, biopharmaceutics, vaccines, generics, and biosimilars. CuriRx focuses on formulation and lyophilization development of biologics, small molecule, analytical development, and preclinical manufacturing of biologics. The company provides end-to-end services including process development, analytical testing, formulation development, GMP manufacturing support, and regulatory assistance for biotechnology and pharmaceutical clients.