What are the responsibilities and job description for the Billing Specialist position at Cuningham?
Great design takes more than creativity, it takes a strong operational backbone. At Cuningham, our accounting team is part of what makes that possible, supporting project teams across our offices in Minneapolis, Denver, Las Vegas, Phoenix, San Diego, Orlando, and Culver City as they bring bold ideas to life.
We are seeking a Billing Specialist to join our accounting team. This role is based in Minneapolis or Phoenix with hybrid flexibility, and we're open to remote candidates. You'll prepare, issue, and maintain accurate client invoices across an active project portfolio, translating contract terms and PM billing instructions into client-ready invoices across fixed fee, hourly/T&M, percent complete, and milestone structures. You'll also track unbilled WIP, apply approved rates and markups, and support AR follow-up to keep revenue billed and tracked against budget.
What You'll Be Doing:
- Review preliminary invoices for labor, expense charges, billing rates, and fee maximums with Principals in Charge (PICs) and project managers, ensuring alignment with work performed and contract terms
- Assign invoices to the correct project, phase, or task, and classify consultants and vendors per contract specifications to maintain accurate project coding and cost visibility
- Issue client invoices on schedule using project management or accounting software (e.g., Deltek Vantagepoint), and track payments to reconcile them to the correct projects
- Process and pay vendor invoices, consultant bills, and other reimbursable expenses in line with project contracts and payment schedules
- Ensure contract documents in project folders are complete and up to date to support accurate billing
- Prepare monthly billing, receivables, and aging reports to monitor cash flow and identify overdue accounts
- Liaise with accounting, project management, and client service teams to resolve billing discrepancies and ensure timely payments
- Perform other duties as assigned
- Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred, or an equivalent combination of education and experience
- 1 to 3 years of billing, accounts receivable, or project accounting experience; experience in the architecture, engineering, or construction industry strongly preferred
- Experience with project based accounting software, Deltek Vantagepoint preferred
- Working knowledge of AIA billing formats (G702/G703) is a plus
- Proficient in Microsoft Excel, with the ability to manage multiple concurrent project billing cycles and deadlines
- Highly detail oriented, with the ability to clearly communicate billing status and fee tracking updates to project managers
Why Cuningham?
At Cuningham, we believe the best work happens when people are supported, challenged, and connected. Whether collaborating across teams, engaging with our communities, or shaping meaningful design solutions, we bring pragmatic creativity and disciplined execution to every project — and we support each other through it all.
We nurture an equitable work environment where curiosity is celebrated, craft is valued, and growth is prioritized. Alongside a team that brings low-ego expertise and active leadership day-to-day, you’ll work on complex, high-stakes projects that demand bold thinking and disciplined delivery.
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Cuningham is an Equal Opportunity/Affirmative Action Employer and values the strength diversity brings to the workplace when combined with equity and justice. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, age, genetic information, national origin, disability, military, or veteran status.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Salary : $25 - $41