What are the responsibilities and job description for the Office Administrator position at Cuningham and Careers?
Cuningham seeks an Office Administrator to provide comprehensive administrative and operational support to the Minneapolis office while supporting Office Directors firmwide. This non-exempt role is essential to creating a professional, efficient, and welcoming office environment through consistent onsite presence, visitor engagement, facilities coordination, and high-quality administrative support.
Serving as a key point of contact for internal staff, leadership, and external guests, the Office Administrator supports day-to-day office operations, meeting and event logistics, and a variety of administrative tasks. This position requires a strong service mindset, excellent organization, and the ability to manage multiple priorities with professionalism and discretion.
What you will do
- Maintain a full-time onsite presence in the Minneapolis office, Monday–Friday, 9:00 AM–5:00 PM.
- Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception experience.
- Support office facilities needs, including monitoring and replenishing office and kitchen supplies, accepting deliveries, coordinating maintenance, and assisting with overall workspace functionality.
- Maintain organization, cleanliness, and readiness of reception and shared office areas.
- Provide administrative support to Office Directors firmwide, including calendar coordination, meeting scheduling, and day-to-day administrative assistance.
- Manage travel arrangements and expense reporting for Office Directors.
- Coordinate internal and external meetings and events, including room scheduling or off-site venues, catering and refreshments, preparation of materials, and logistical communication.
- Support internal cultural engagement initiatives, including event assistance and recognition or gifting coordination.
- Answer and direct calls on the main reception line in collaboration with other administrative team members.
- Provide cross-functional administrative support to colleagues to ensure seamless office coverage and consistent service delivery.
- Assist with special projects, tasks, and assignments in support of operational and business objectives.
- Maintain a high standard of professionalism, customer service, and confidentiality in all interactions.
What we look for
- Minimum 4 years’ administrative support experience or office coordination, preferably in architecture, design or construction industries.
- Proficiency with Microsoft Office Suite and standard office technologies; ability to quickly learn internal systems and tools.
- Strong verbal and written communication skills.
- Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
- Professional demeanor with a service-oriented and proactive approach.
$27 - $38 an hour
Compensation provided is based on our national range which varies by work location and may also depend on accreditation, experience and responsibilities. Our talent management team can share more about the specific salary range for your location during the hiring process.
Compensation range updated 1/24/2025
Benefits: Cuningham offers a variety of benefits to employees including; health insurance, dental insurance, vision insurance, an employee wellness program, life and disability insurance, 401k retirement savings plan, paid holidays, and paid time off.
Why Cuningham?
Together, we create enduring experiences for a healthy world.
Whether we are celebrating at a Spirit hour, nurturing an equitable and just work environment, or delivering regenerative design solutions to restore natural and human systems, each exchange is an opportunity to create a better future and support the health of our talent and communities. Our values are simple and impact every aspect of our practice:
Celebrate curiosity.
Design the future.
Restore the earth.
Take care of each other.
Have fun.
What can we create together?
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Cuningham is an Equal Opportunity/Affirmative Action Employer and values the strength diversity brings to the workplace when combined with equity and justice. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, age, genetic information, national origin, disability, military, or veteran status.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Salary : $27 - $38