Judicial Secretary - Court Administration - Full Time

Job Description

Department: Court Administration

Sub-Department: N/A

Pay Grade: 105

FLSA Status: Non-Exempt

Employment Status: Full time

Reports to: Deputy Court Administrator

Supervises: N/A

This position will work in Judge-Elect Sasha Sacavage's Chambers.

Job Summary:

To assist Judge with secretarial and administrative duties of department involving complex litigation, policies and procedures.

Essential Job Functions:

• Analyze legal filings to determine necessary collateral documents the reviewing Judge needs to act on the filing and provide same; prepare proposed orders for the Judge.

• Analyze the record to present the procedural history to the reviewing Judge in preparation of legal rulings, identify outstanding motions, present prior rulings that may affect future rulings, and track prior filings to ensure cases are handled timely.

• Performs day-to-day operations of the judicial schedule, including case management. This includes but is not limited to, scheduling, rescheduling and notifying all interested parties; and becoming familiar with files of all cases and other matters assigned to each individual judge and be aware of any action required and preparing for hearings by assembling legal records and other needed information, including previous appeals, rulings and other pertinent documents.

• Takes, transcribes and types legal dictation, including legal opinions, briefs, decrees, memos, etc. and prepares, copies and distributes correspondence, forms, reports and orders. Proofreads judicial opinions and orders prepared by law clerks and puts them in final form.

• Greet the general public, jurors, internal and external departments, answer phones and assist with procedural questions and inquiries.

• Coordinates schedules and maintains records for all specialty courts such as dependency, delinquency, I.P., DUI ARD, Non-DUI ARD, drug treatment court and arbitrations.

• Review case management to determine what level of judicial interaction, if any, is needed.

• Controls access to the Judge by members of the general public, in person or by phone.

Minimum Requirements to Perform the Work:

Education:

• High school diploma or equivalent, plus business/legal secretarial training required, including excellent computer, organizational and communication skills. Some knowledge of legal terminology and preparation of legal documents required. Associate’s degree or paralegal training preferred.

Work Experience:

• 5 years working experience in law office environment. Or, any equivalent combination of experience/training required.

Current county employees would follow the county's promotion/demotion policy.

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors. We identify diversity as a strength and consider it a growing, valuable asset of our community. We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment.

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:

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Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance