What are the responsibilities and job description for the Administrative Assistant- Prothonotary position at Cumberland County, PA?
Job Description
Department: Prothonotary
Sub-Department: N/A
Pay Grade: 103
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: First Deputy, Second Deputy
Supervises: N/A
Job Summary
Provide specialized administrative and clerical support, ensuring an efficient flow of civil cases from initiation through disposition.
Essential Job Functions
Minimum Requirements to Perform the Work:
Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
Technology Support/Issues With Applying
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
Email Confirmation
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Benefits
Medical Benefits:
Department: Prothonotary
Sub-Department: N/A
Pay Grade: 103
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: First Deputy, Second Deputy
Supervises: N/A
Job Summary
Provide specialized administrative and clerical support, ensuring an efficient flow of civil cases from initiation through disposition.
Essential Job Functions
- Accept and prepare specialized civil court documents as required by Pennsylvania civil procedure and local rules.
- Assists attorneys, litigants, and customers at the counter or on the phone with a wide variety of legal tasks.
- Answers telephone and takes messages or transfers calls to proper individuals.
- Compiles trail lists based upon information provided by attorneys or pro se litigants.
- Prepares and processes required civil court documents and forms as required.
- Participates in selection of jurors, and delivery of verdict in open court during each civil trial term.
- Opens, processes, and tracks a vast assortment of mailed documents within 48 hours of receipt.
- Processes and tracks Pennsylvania Department of Revenue filings and other secured transactions while maintaining consistent open communication.
- Prepares and processes appeals to higher courts, exemplified records, subpoenas, divorce decrees, transfer cases and writs with complete accuracy.
- Executes United States passport applications and mails to passport office following all guidelines and procedures as established by the Department of State.
- Maintains accurate files or other confidential department documents as requested and as necessary.
- Verifies all requirements have been met prior to forwarding divorce documents to the Court Administrator’s office for disbursement to the assigned Judge.
- Accepts judgments and appeals on Magisterial District Judge dispositions, to include processing necessary funds and supersedeas as allowed by law.
- Processes Protection from Abuse, Sexual Violence Protection, and Protection from Intimidation petitions and Orders with exceptional attention to detail; works closely with various agencies and law enforcement offices. Ensures all documents are entered accurately into the Protection from Abuse Database and submitted to Pennsylvania State Police.
- Actively participates in all required department meetings monthly.
- Ability to effectively interact with Court of Common Pleas Judges, their staff, and all other County employees.
Minimum Requirements to Perform the Work:
- High School diploma or equivalent.
- Operating knowledge of Microsoft Office suites
- Strong customer service skills.
- 2-3 years working experience in office environment, county government or court system or any acceptable combination of equivalent training and/or experience.
Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
Technology Support/Issues With Applying
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
Email Confirmation
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Benefits
Medical Benefits:
- Capital Blue Cross Medical Insurance
- Health Savings Account
- Wellness program with wellness incentives
- Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
- County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
- Fully vested after 5 years of credited service
- Normal Retirement Options:
- Age 55 with 20 years of credited service
- Age 60 with any amount of credited service
- Voluntary 457b Deferred Compensation Plan
- Military Time Buy Back Options
- Vacation
- 10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
- Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
- Personal
- 3 Personal days per year, pro-rated based on starting date
- Sick
- 5 Sick days per year, pro-rated based on starting date
- 12 Paid County Holidays
- No waiting period to receive paid holidays
- Educational Assistance
- 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
- Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
- Employee Assistance Program
- Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
- Flexible Spending Account
- Dependent Care Account
- Short Term Disability
- Long Term Disability
- Life Insurance