Office Manager

Office Manager / Personal Assistant

Opportunity to work and live at the beach! – Seaside, Oregon, Cannon Beach, Oregon, new locations coming in 2027.

We are seeking a highly organized, dependable, and communicative individual to serve as our Office Manager / Personal Assistant.

This position will work directly with the CEO and other members of upper management, assisting with day-to-day administrative responsibilities and helping keep both the office and company operations organized.

Because this position will work closely with company leadership and have access to important business information, we are looking for someone who demonstrates professionalism, discretion, strong judgment, and a high level of personal accountability.

Previous experience in office administration, bookkeeping, executive assistance, or a similar role is a significant plus, but we are also interested in candidates who demonstrate the right combination of organizational ability, communication skills, and willingness to learn.

What You'll Do

Responsibilities may include:

● Provide administrative and organizational support directly to the CEO and other upper management staff

● Assist management with scheduling, communications, documentation, recordkeeping, and other day-to-day administrative needs

● Perform general bookkeeping and financial recordkeeping tasks based on experience and training

● Maintain an organized and professional office environment

● Monitor office supplies and ensure necessary materials remain stocked and available

● After appropriate training, assist with or independently handle routine reordering of office supplies

● Organize and maintain company documents, records, files, and other administrative materials

● Communicate with employees, management, vendors, and other outside contacts as needed

● Assist with tracking deadlines, outstanding tasks, appointments, and management priorities

● Help ensure established company policies, procedures, and workplace expectations are being followed

● Identify potential compliance or policy concerns and communicate them to the appropriate member of management or Human Resources

● Assist with miscellaneous administrative projects and responsibilities as assigned by the CEO or upper management

Policy & Compliance Responsibilities

This position does not serve as Human Resources and is not responsible for creating or interpreting company HR policies.

However, because the Office Manager works closely with company leadership and daily operations, they will be expected to understand established company policies and procedures and help ensure they are being followed.

When potential HR, policy, or compliance concerns arise, the Office Manager will be responsible for recognizing and communicating those concerns to the appropriate member of management or Human Resources rather than independently making HR or policy decisions.

What We're Looking For

Requirements:

● Experience with Quickbooks™

A strong candidate for this position will be:

● Highly organized and capable of keeping track of multiple responsibilities at once

● A strong verbal and written communicator

● Dependable, punctual, and capable of working without constant supervision

● Comfortable working directly with senior company leadership

● Professional and trustworthy when handling confidential or sensitive business information

● Detail-oriented and thorough with records, documents, and administrative work

● Able to prioritize responsibilities and recognize what requires immediate attention

● Comfortable taking initiative once expectations and procedures have been established

● Able to communicate professionally with employees at all levels of the company

● Comfortable holding others accountable to established company procedures when appropriate

● Willing to learn new systems and take on additional responsibilities as they become familiar with company operations

Strong bookkeeping skills are a major plus for this position. Experience with bookkeeping, accounting software, financial records, invoices, expenses, reconciliation, or similar administrative financial responsibilities will be particularly valuable.

Strong organizational and communication skills will also be heavily considered when evaluating candidates.

About the Position

This is a varied position for someone who enjoys being organized, solving problems, and helping keep the people around them on track.

Some days may involve bookkeeping and administrative work, while others may include organizing records, communicating with employees or vendors, maintaining the office, assisting the CEO with a project, or following up on company procedures.

As the employee becomes familiar with CTSJ Inc.'s operations and demonstrates proficiency in the position, additional responsibilities may be assigned with appropriate training.

Employee Benefits

We offer a competitive benefits package to eligible employees, including:

● 401(k) Retirement Plan: Company matching program of up to 4% with a 6% employee contribution

● Medical Insurance: 50% employer-paid coverage for eligible hourly and managerial employees after 90 days of employment

● Paid Sick Leave: Paid sick leave provided in accordance with company policy and applicable Oregon law

● Employee Discount: Discounts available on select company products

Eligibility requirements and additional terms may apply to individual benefits.

Relocation Assistance

We also offer relocation assistance to qualifying new hires who reside 25 miles or more from Seaside, Oregon at the time of hire.

The type and amount of assistance offered may vary based on individual circumstances and will be discussed during the hiring process. Additional eligibility requirements and program details may apply.

Pay: Based on experience
Schedule: 32-45hrs per week
Employment Type: Full Time

Pay: $25.93 - $31.23 per hour

Expected hours: 32.0 – 45.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Work Location: In person

Salary : $26 - $31