Turnaround Project Administrator

Turnaround Project Administrator

Location: West Bountiful, U

T
Description

: Provides administrative and coordination support for turnaround activities, including document control, reporting, meeting coordination, training administration, communications, and record management. Ensures accurate tracking of turnaround documentation, supports planning and reporting efforts, and helps maintain effective communication and organization throughout the turnaround lifecycl

e.
Roles and responsibiliti

es:
Administration & Document Con

• trolProvide administrative and office support to the Turnaround departm
• ent.Maintain project files, records, documentation, and HFS intranet site- ShareP
• ointCreate and obtain approval for a document control and storage p
• lan.Roll out and maintain the document/information management mat
• rix.Work Package & Data Manage
• mentFile and track job packages either at site shared drive or in turnaround program M
• ach1Input CMMS data (BOMs, task lists, notificatio
• ns).Maintain logs for: Added work, Removed work, Risk register, Action items and Planning st

atus
Tracking & Repo

• rtingTrack and report audit i
• tems.Track equipment closure paper
• work.Track startup assurance paper
• work.Support turnaround planning, scheduling, and reporting activi
• ties.Assist with labor, equipment, productivity, and cost repor
• ting.Compile and distribute routine and ad hoc reports as requ

ired.
Meetings & Coordi

• nationCoordinate turnaround mee
• tings.Define preparation phase meeting m
• atrix.Document Core Team meeting mi
• nutes.Document Steering Team meeting mi
• nutes.Document Strategy Team meeting mi
• nutes.Distribute meeting minutes and action

items.
Communi

• cationsDefine, create, and execute the communication
• s plan.Issue site-wide monthly turnaround newsl
• etters.Define and maintain field communication c

enters.
Training & On

• boardingDevelop a comprehensive turnaround traini
• ng plan.Develop discipline-specific training p
• rograms.Complete operations procedures t
• raining.Prepare startup refresher training materials/p
• ackages.Deliver startup refresher t
• raining.Support onboarding act
• ivities.Maintain badging
• records.Maintain training
• records.Support site access requi

rements.
Skills and Com

• petenciesDetail
• orientedSelf
• -directedTeamwork and peer leadersh
• ip skillsExcellent verbal and written communicati
• on skillsStrong organizational and administrativ
• e skills.Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, a
• nd Teams.Experience with project management or document contro
• l systemsAbility to manage multiple priorities in a fast-paced turnaround env

ironment.
Required Education and E

• xperience:High School Diplo
• ma or GED.Minimum of 5 years of experience in project administration and documen

t control.
Preferred Education and Experience (in addition to the required qualificati

• ons above):Associate degree in Business Administration, Project Management, or a rel
• ated field.Minimum of 3 years of refinery, petrochemical, or turnaround