Administrative Assistant

C.T. Male Associates is a multidiscipline firm offering comprehensive Engineering, Architecture, Landscape Architecture, Geology, Environmental, and Survey services. Our focus is on building better communities through design. Our positions offer an opportunity to be involved in a variety of exciting projects.

Why Choose C.T. Male: C.T. Male Associates is more than just a place to work; it is a place to pursue your professional passions. We invite you to build your future with us. When you join our team, you can expect:

Full-time employees will receive comprehensive health insurance, paid holidays, vacation, sick, and personal time, profit sharing/discretionary contribution, 401k plan, professional development, mentoring program, memberships for professional and technical societies, tuition reimbursement, and paid licensing exam fees and renewal registrations.

Job Title

Administrative Assistant

Location

Poughkeepsie, NY 12603 US (Primary)

Job Type

Part Time

Job Classification

Hourly

Exemption Type

Non-Exempt

Pay Range

$24.00 - $28.00 per hour

Education

High School Diploma / GED

Travel

None

Job Description

C.T. Male Associates, a multi-discipline engineering, environmental, surveying, and architectural firm in the Northeast, is seeking an experienced Administrative Assistant in our Poughkeepsie, NY office. Join our team and play an integral role in supporting our operations.

This is a part-time position with a fixed daily schedule, providing structure for the right candidate.

What You’ll Do:

• Manage core administrative tasks including data entry, report processing, research, and client correspondence.
• Provide a welcoming first impression both in person and over the phone.
• Monitor office supplies and coordinate orders with the Latham office when needed.
• Organize on-site meetings, handling logistics like welcoming guests, catering, setup, and cleanup.
• Prepare documents such as proposals, contracts, change orders, and safety checklists as requested.
• Print maps, report copies, and scan documents for the office.
• Handle incoming and outgoing mail, including labels, envelopes, and daily drop-off.
• Support visits from clients, sales representatives, and vendors, ensuring smooth coordination.
• Coordinate company vehicle sign-outs for team use and assist with fleet maintenance tasks.

Pay Range: $24.00 - $28.00 per hour, commensurate with experience and qualifications.

Job Requirements

What We’re Looking For:

• High school diploma required, Associates degree preferred.
• Seven plus (7 ) years of experience in an office setting.
• Upbeat attitude and the ability to work collaboratively in a team environment.
• Strong communication, computer, critical thinking and organizational skills.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to maintain a high level of confidentiality.

Benefits & Perks

• Competitive salary & performance-based bonuses.
• Professional development support (training, conferences, certifications).

 

EOE, including disability/veterans.

At C.T. Male Associates, we embrace diversity and inclusion. We are committed to building a team with a variety of backgrounds, skills, and views. Our intent is to foster an environment where people of different backgrounds can contribute at their highest level and where their differences can make a positive impact on our firm, our clients, and our communities.

C.T. Male Associates is proud to be an equal opportunity workplace and affirmative action employer. All employment decisions are based on business needs, job requirements and individual qualifications. We invite all qualified applicants to be considered for employment regardless of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the law.