Portal Management Assistant

TO APPLY, EMAIL YOU RESUMES TO HR@CTCPLUMBINGSERVICES.COM WITH THE SUBJECT LINE LISTED AS "Portal Management Assistant".

ONLY APPLICANTS WHO ADHERE TO THESE INSTRUCTIONS WILL BE CONSIDERED FOR THIS ROLE.

Compensation & Benefits

• Hourly pay range: $17-19 per hour (based on experience)
• This position does NOT include holiday pay
• No paid time off (PTO)
• No employer-sponsored benefits
• THIS IS NOT A REMOTE POSITION.
  
  
  

We are looking for a versatile and highly-organized assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for managing customer portals, scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Responsibilities:

• Managing customer portals
• Submitting reports for all portal related matters
• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with customers, internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
  
  
  

Requirements:

• High school diploma or GED.
• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.
  
  
  

Please submit resume to HR@CTCPLUMBINGSERVICES.COM