Transportation 7

Job Description

Job Title

Business Unit

Department

Reports To

Transportation Coordinator

CTB Corporate

Transportation

Transportation Manager

BU Location

BU Acceptance

Approved By:

Date Approved

Milford, IN

Overall Purpose: Why the Job Exists & What You Will Do:

As the Transportation Coordinator, you will accurately handle the freight processes/information for domestic (some international) shipments utilizing internal drivers and external vendors to move product to (internal/external) customers, ensuring on time delivery.

Essential Job Functions & Expected Outcomes: Your Accountabilities in the Role

• Freight/Shipping Coordination & Scheduling: 100% of the Job
• Coordinates and schedules the inbound and outbound loads/shipments, transfer of raw materials and finish goods between divisions, business units or plants using internal drivers and external vendors, ensuring on time delivery.
• Maintains, reviews and approves the bill of ladings and other documents for the freight area, along with the cost of shipments, to ensure accuracy.
• Prepares, reviews and maintains accurate records, DOT government filings, and other data as it relates to the position, to ensure quality record retention and DOT compliance.
• Maintains and accurately updates the past due freight billing tracking system and provides periodic reports to the management team to ensure communication of past due items as well as timely payments.
• Assists in the Reception area, acting as a backup to the Receptionist for the main CTB switchboard a portion of time weekly to ensure the area has full coverage as needed.
• Assists customers and the Customer Service department with freight quoting to ensure accurate and cost-effective freight options for customers.
  
  
  

The job criteria may include other duties, responsibilities and activities, which may change or be assigned at any item with or without notice.

Position Requirements:

• Education: High School Diploma or GED preferred, or equivalent course work and direct work experience accepted.
• Experience: 2 years of clerical and shipping experience, with knowledge of LTL trucking system processes would be helpful; would train the right person.
• Certification: N/A
• Functional Skills: High attention to detail and accuracy, good math skills with a strong sense of urgency required; strong ability to multi-task several projects at one time, problem-solve, prioritize, organize and complete work on time.
• Technical Aptitude/PC/Other : Intermediate skills in Microsoft Office required
• Language Skills: Excellent communication skills (written and verbal) to work with external vendors and internal partners at all various levels.
• Leadership/Behaviors: Able to work in a team-environment with collaboration to ensure accountabilities for the group are met. Ability to train and mentor others will be helpful for this role. This role requires someone who is flexible and can work well under pressure to meet the work demands and timelines as needed.
• Culture Match: Need conceptual thinkers who can take a vision and create better processes/solutions. Energetic, honest, and high ethical standards. Enjoys collaboration, being a team player, and leading/participating in continuous improvement processes.
  
  
  

Core Values that Apply to All Positions:

• Integrity in all things
• Customers are why we exist
• Profitability is a must
• Excellence in all we do
• People make the difference
  
  
  

Equipment Used:

• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  
  
  

Physical Requirements to Perform Essential Functions:

• Ability to stand for up to 4 hours in one session
• Ability to sit at desk for 6 hours per day
• Ability to operate keyboard and view computer screen for majority of day 6 hours
• Ability to write ideas/information in a logical flow for 6 hours per day
• Ability to read and respond on an on-going basis daily due to nature of the work, throughout the day
• Ability to communicate with others via phone, in-person, and computer on-going
• Ability to listen to customers, problem-solve, and respond accordingly
• Ability to read, write and speak English fluently
• Ability to bend, reach, kneel, squat, twist, push, pull, stand, sit, walk, stoop, crouch, and carry items frequently
• Lifting up to 10 lbs. sporadically
  
  
  

Environmental Conditions & Travel:

• The employee is primarily exposed to a normal office setting with moderate noise and a climate-controlled environment. The employee is occasionally required to wear suitable Personal Protective Equipment while visiting manufacturing departments.
• Travel: No travel required.
  
  
  

I have reviewed and understand the above job description. I understand that the company may change this job description as it deems necessary and at its discretion. I also understand that a copy of this job description is available to me through request to my manager or Human Resources department.

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