CONTRACT SPECIALIST

The Office of Procurement is tasked to procure supplies and services on behalf of the Agency following Federal and CSOSA acquisition regulations. The Office of Procurement is responsible for awarding and administering the full range of contracts for various services, from simplified acquisitions to multi-million-dollar procurements containing several different processes or elements.

This job is NOT a remote or full-time telework position. You will be expected to report to the office.

Qualifications:

SELECTIVE PLACEMENT FACTOR (SPL) - Federal Acquisition Certification (Mandatory) for ALL grades advertised. This position requires the applicant to possess a current FAC-C (Professional) or an equivalent DAWIA (Level III - Advanced) Contracting Certification at the time of application. IMPORTANT NOTE: You must upload a copy of your certification prior to announcement closing or you will be considered ineligible. In order to further qualify for the GS-12 position, you must meet the Basic Education or Experience Requirements and the Specialized Experience stated below. BASIC EDUCATION OR EXPERIENCE REQUIREMENT GS-12 A. A four-year course of study leading to a bachelor's degree with a major in any field (Copies of Official Transcripts required). B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. OR C.EXCEPTION: Employees in GS-1102 positions will be considered to have met the basic requirement for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. SPECIALIZED EXPERIENCE REQUIREMENT GS-12 You must have one year of experience at a level of difficulty and responsibility equivalent to the GS-11 grade level in the Federal Service. Specialized experience for this position includes but not limited to: Performing the full range of pre-award and/or post-award functions using a range of contracting types and methods to procure a wide range of supplies and services (professional and non-professional), which may include Small Business Administration (SBA) Program, Information Technology (IT), Architect-Engineer (A-E) Services, and Construction in addition to General Services Administration (GSA) Buys, Interagency Agreement (IAA), and Small Purchases. Pre-Award: Work related to the contract pre-award process (i.e., the work necessary to secure a contract to acquire goods and/or services). Perform contracting work using formal advertising and/or limited negotiation procedures. Prepare and issue the solicitation document; review the offers for responsiveness to the solicitation; determine financial responsibility and performance capability of the bidders/offerors; and award the contract. This includes, but not limited to: Activities associated with pre-award such as proposal, negotiation, contract formation, final approval/signatures, amendments, change order, correspondence, contract repository, and contract issues. Post-Award: Work related to the contract post-award process (i.e., the work accomplished after contract award). Perform contract administration work such as monitoring of contract performance, renewal (exercise option), contract/schedule extensions, contract terminations, and contract closeout to include but not limited to: Evaluating responses to solicitations for price reasonableness, compliance with terms and conditions, and adequacy of competition. Applying acquisition, contract, and procurement regulations to prepare solicitations containing appropriate provisions, clauses, terms, and conditions that communicate the requirements to industry. Executing and conducting the procurement process from solicitation to award (cradle to grave) and through all post-award phases of contracting, including modifications, final evaluation, and contract closeout. Administering contracts to include contract scope determinations, contract modifications, supplemental agreements, justifications, claims disputes, or contract terminations. Working independently on assigned contracting tasks with general guidance (i.e., researching, evaluating proposals, drafting documents, etc.). In order to further qualify for the GS-13 position, you must meet both the Basic Education or Experience Requirements and the Specialized Experience stated below. BASIC EDUCATION OR EXPERIENCE REQUIREMENT GS-13 A. Demonstrate completion of all mandatory training prescribed by the Federal Acquisition Certification-Contracting (FAC-C) Professional or equivalent requirements which can be found at FAC-C (Professional) Certification Requirements | FAI.GOV AND B. Have at least 4 years of experience in contracting or related positions. -AND- C. Successful completion of a full four-year course of study leading to a bachelor's degree with a major in any field, that included or was supplemented by at least 24 semester hours/36 quarter hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. -OR- D. EXCEPTION: Applicants for GS-1102-13 positions will be qualified if they have held a GS-1102-13 position since January 1, 2000.ORD.D. WAIVER: Requirements of paragraphs A and B above may be waived if the agency's senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision-making capabilities, job performance, and qualifying experience. SPECIALIZED EXPERIENCE REQUIREMENT GS-13 You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the next lower grade/level (GS-12) in the Federal Service. Specialized experience for this position includes but not limited to: Performing the full range of pre-award and/or post-award functions using a range of contracting types and methods to procure a wide range of supplies and services (professional and non-professional), which may include Small Business Administration (SBA) Program, Information Technology (IT), Architect-Engineer (A-E) Services, and Construction in addition to General Services Administration (GSA) Buys, Interagency Agreement (IAA), and Small Purchases. Pre-Award: Work related to the contract pre-award process (i.e., the work necessary to secure a contract to acquire goods and/or services). Perform contracting work using formal advertising and/or limited negotiation procedures. Prepare and issue the solicitation document; review the offers for responsiveness to the solicitation; determine financial responsibility and performance capability of the bidders/offerors; and award the contract. This includes, but not limited to: Activities associated with pre-award such as proposal, negotiation, contract formation, final approval/signatures, amendments, change order, correspondence, contract repository, and contract issues. Post-Award: Work related to the contract post-award process (i.e., the work accomplished after contract award). Perform contract administration work such as monitoring of contract performance, renewal (exercise option), contract/schedule extensions, contract terminations, and contract closeout. to include: Interpreting and applying relevant laws, regulations, policies, standards, or procedures regarding contracting issues. Reviewing requirement packages/or requests for completeness, accuracy, clarity, and compliance with administrative, regulatory, and procedural requirements. Maintaining the status of all assigned contract actions with regards to pending options, funding, work progress, and completion. Maintaining effective and supportive relationships and take initiative to resolve areas of disagreement and contractual issues, while identifying an alternative course of action. Working independently on assigned contracting tasks with little to no guidance (i.e., researching, evaluating proposals, drafting documents, etc.) Assisting other team members as needed.

Responsibilities:

The incumbent is the Contract Specialist and performs contracting work using formal advertising procedures. The incumbent advertises, solicits, locates sources, and procures various products and/or services. Prepares an invitation for bid, publicizes the requirements for items and services to be procured, issues the solicitation document, reviews the bids for responsiveness to the solicitation, determines the bidders' financial responsibility and performance capability, and awards the bids contract.

Administers contracts by assuring compliance with the terms and conditions of contracts, including resolution of problems concerning the obligations of the parties.

Reviews contractor invoices for completeness. Determines liquidated or actual damages for nonperformance and/or recommends termination action. Prepares replies to other involved agencies, appeal boards, or congressional inquiries.

Reviews requisition package for adequacy, consistency, and compliance with administrative, regulatory, and procedural requirements.

Uses judgment in interpreting guidelines, adapting procurement procedures to specific situations, and recommending solutions to encountered problems. Provides business advice and assistance to technical personnel involved in developing the performance work statement/statement of work or data requirements.

Conducts any necessary conferences to discuss proposals received; performs price or cost analysis; plans and conducts negotiations on price, technical requirements, terms, and conditions of the contract. Determines the need for final proposal revisions. Recommends award. Prepares final contract to include appropriate standard clauses and special provisions, final pricing and payment terms, and incentives. Documents reason for the decision and justifies basis for the award. Prepares the unit's response to any protests, as required, fully documenting and defending the Government's position.

Uses various contract types, such as performance-based, fixed price, purchase orders, cost-reimbursement, cost-plus-fee (including fixed fee, incentive fee, and award fee), and other transactions to procure items and/or services. Reviews procurement submissions for adequacy and completeness and resolves any problems before initiation of contractual action.

Monitors outstanding contracts to ensure satisfactory progress ensures compliance with the contract terms and conditions and identifies problems that threaten contractor performance.

Salary : $102,415