What are the responsibilities and job description for the Adminstrative Assistant position at CSL Behring?
Entity: CSL Behring
Job Type: Full Time
Location: Waltham, Massachusetts, United States
Employer Reference: R-266406
Job Description
Under the direction of the Senior Executive Assistant, the Administrative Assistant provides comprehensive administrative support to ensure smooth daily operations for a team or department. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position. his role reports to: Senior Executive Assistant.
Administrative Support
Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability.
Event & Project Coordination
Plan and manage special projects and events, including global meetings and project-related sessions.
Arrange facilities, catering, invitations, and travel for internal and external participants.
Monitor and control event budgets.
Prepare visual presentations and meeting materials as needed.
Plan and manage special projects and events, including global meetings and project-related sessions.
Arrange facilities, catering, invitations, and travel for internal and external participants.
Monitor and control event budgets.
Prepare visual presentations and meeting materials as needed.
Meeting Support
Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items.
Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items.
Project Support
Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams.
Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams.
Visitor Coordination
Greet visitors, manage access, and ensure appropriate arrangements.
Perform other related duties as assigned.
Greet visitors, manage access, and ensure appropriate arrangements.
Perform other related duties as assigned.
Qualifications:
Education
High School Diploma or equivalent vocational or technical training.
Bachelor’s degree or Technical College degree a plus.
Experience
1-2 years' administrative support experience preferably in pharmaceutical industry
High School Diploma or equivalent vocational or technical training.
Bachelor’s degree or Technical College degree a plus.
Experience
1-2 years' administrative support experience preferably in pharmaceutical industry
Competencies:
Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases.
Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks.
Ability to manage several ongoing activities and work indepently or as part of a team.
Detail oriented.
Strong customer service focus with the ability to work with different stakeholders.
Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases.
Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks.
Ability to manage several ongoing activities and work indepently or as part of a team.
Detail oriented.
Strong customer service focus with the ability to work with different stakeholders.
The expected wage range for this position at hiring is $31.73/hour - $37.98/hour. Please note this wage range reflects the minimum and maximum base pay that CSL expects to pay for this position at the listed location as of the time of this posting. Individual base salary for a successful candidate is determined by qualifications, skill level, experience, competencies and other relevant factors. In addition to base salary, total compensation for this role may also include incentive compensation and equity.
Different qualifications or responsibilities may apply based on local legal and/or educational requirements. Refer to local job documentation where applicable.
About CSL Behring
CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.
To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.
Salary : $32 - $38