ASSISTANT TO THE DIRECTOR OF POLITICAL ACTION

JOB SUMMARY:

The Legislative and Political Action Department is the office responsible for

implementing and monitoring the legislative and political action policies, procedures and 

objectives of the Civil Service Employees Political Action Fund. Under the direct supervision of 

the Director of Legislative & Political Action, the Executive Assistant is responsible to provide a 

variety of supervisory, administrative, and organizational roles to help ensure the compliance and 

delivery of policies and procedures for the Civil Service Employees Political Action Fund.

ESSENTIAL JOB FUNCTIONS:

Supervisory Functions:

•  Oversees the daily operations of the office.

•  Supervises and delegates work, as appropriate, to support staff.

•  Performs Human Resource functions for Fund employees to include: staff appointment letters, 

incoming employee paperwork and manage the Time & Attendance documentation for all staff.

•  Reviews and sorts mail, matches appropriate correspondence and prepares replies.

•  Transmits communications from Director to appropriate staff, officers and membership

Administrative Functions:

•  Assists Director, Lobbyist and Coordinators with letters, memos and all printed material for 

department.

•  Assists Coordinators with election materials by working with the Communications department and 

Print Shop on development, printing and mailing.

•  Maintains database of all printed material for elections to include cost.

•  Prepares lobby reports on a quarterly and semi-annual basis for both CSEA and CSE-PAF.

•  Establishes and updates a database of PAF approved contributions and

tracks all contributions made.

•  Prepares all NYS Board of Election and Federal Election Commission regulatory filings.

•  Assists with all aspects of the Statewide Legislative & Political Action Committee meetings, 

taking minutes and preparation of reports.

•  Maintains database of Region Political Action Committees.

Organizational:

•  Responsible for the Accounts Payable functions, including: maintain and update suppliers, audit 

invoices and vouchers for accuracy, scan all invoices, vouchers and backup materials, enter and 

code all invoices and vouchers in accounting software.

•  Coordinate required travel for all staff.

•  Coordinate the scheduling of staff meetings, member meetings and conferences to include 

location, meals and hotel reservations as needed.

•  Oversees building maintenance and security system.

•  Other duties as assigned.

MINIMUM QUALIFICATIONS

High School Diploma or equivalency and four years progressively responsible secretarial office 

experience

OR

Associates Degree in Secretarial Science or an equivalent certificate from a recognized business 

school and two years of general office experience.

OR

A combination of education, training and experience satisfactory to CSE-PAF.