What are the responsibilities and job description for the Office/Finance Associate, Instrumentation position at CSBio?
CSBio is a leading biotech company in the peptide industry, and for over 25 years has been providing peptide manufacturing and instrumentation to major academic and industry partners through the R&D, clinical, and commercialization phase for pharmaceutical therapeutics.
We are looking for an Office/Finance Associate to join us at our Mountain View site to support the Instrumentation team, located a few blocks off the N Shoreline Blvd 101 exit. CSBio's instrumentation team builds products that include peptide synthesizers and DNA synthesizers (learn more here: https://www.csbio.com/synthesizer.html).
The ideal candidate has a welcoming personality, loves to provide support to other people, and takes pride in fostering an organized, clean, and great work environment.
Only local candidates will be considered. This is a fully in-person/on-site role.
Job responsibilities include the following:
Primary responsibilities (90%)
- Populate purchase orders, invoices, and generates an invoice report twice per month.
- Manage incoming and outgoing shipments.
- Place purchase orders for minimum quantity components.
- Create a positive work environment for staff (and occasional visitors)
- Conduct inventory of the office, conference room, break-room supplies on a regular basis
- Maintain the office to ensure it is clean and up to date. Liaison with external facility contractors (such as janitor, gardener staff, and facility repairs),
- Plan and coordinate social events, regular ordering of food for the staff, track birthdays
- Support various staff with administrative tasks that include finance, supply chain, sales, manufacturing
Secondary responsibilities (10%)
- Sort and deliver mail
- Print, scan, copy, and file documents
- Check voicemails and direct them to appropriate personnel
- Pick up and deliver items to suppliers
- High school diploma or GED required, Associate's or bachelors degree a plus
- Proficient in Microsoft Office (Word and Excel), Google Suite (Gmail, Google Calendar).
- Friendly and professional demeanor that is customer service oriented
- Ability to follow verbal and written instructions, ability to organize and multitask
- Strong verbal and written communication skills
- Safe driving record
- Full time (36 hours/week) with benefits. We work 4.5 days/week (we do not work on Friday afternoons)
- Medical, dental, and vision insurance
- Basic life and supplemental life insurance
- 401k with matching up to 10%
- Paid time off / holiday / winter paid shutdown (up to 25 paid days off per year)
- Annual performance bonus based on company performance
- Catered lunches every Monday and Wednesday
- Free electrical vehicle charging and cell phone reimbursement
- Fitness reimbursement program