Accounting Specialist

Supports the day-to-day activities of the accounting functions of CMSI managing all forms of financial accounts, assisting the accounting department in daily, monthly, and annual activities, maintaining accurate and complete records; of all incoming and outgoing payments, including ledgers, invoices, receipts, accounts payable, accounts receivable and, fixed assets, reconciliating bank statements, performing journal entries, handing payroll tasks as required, assisting with preparing tax documents as needed and other accounting related duties.

Verifies the transactional accounting work performed by Genpact, CMSI 3rd party outsource shared services provider, is done accurately in adherence to CMSI accounting policies and in accordance with US GAAP accounting principles.

ESSENTIAL FUNCTIONS:

· Review sites monthly revenue invoicing package for accuracy, based on Client specific contract which varies by Site.

· Create client invoices in SAGE (Accounting software).

· Ensure Client pays invoices as required.

· Communicates with Operations & Maintenance VP & or Site managers to discuss client account statuses, charges, or discrepancies.

· Reviews A/P invoices entered in CORA (3rd party AP system tracks approvals and stores invoices) by Genpact to ensure invoice accuracy, coded to the correct GL account and for those related to Cost of Services two way matching with the PO system (Fraxion) to ensure the parts have been received by the Site inventory manager in Fraxion.

· Reviews accuracy of invoices registered in CORA are also manually entered in SAGE.

· Speaks with vendors and suppliers to ensure charges are accurate, and payments are received promptly.

· Researches and resolves discrepancies in a timely manner.

· Validates with HR Administrator in Miami HQ office the receipt of POs for general and consumable supplies.

· Research invoices received in which the parts have not been received in PO system, provides detail to Site managers to ensure delivery of the part and that it has been registered in MMIS (inventory software) to accrue in SAGE until invoice is entered into CORA and SAGE.

· Reviews payroll entries and uploads into SAGE

· Reviews Credit Card transactions in Concur, reconciles Concur with Corporate Credit Card monthly statements, creates journal in SAGE to record to appropriate GL expense code as well as accrues for any open credit card transactions.

· Ensures adherence to the Corporate Credit Card policy and approval of transactions according to CMSI Company policies.

· Files monthly use taxes as applicable in specific local state sites.

· Files annually the tangible property tax returns.

· Files occupational tax returns.

· Files the annual census repor.t

· Prepares and distributes annual IRS forms.

· Registers Fixed Assets in FAS, manage monthly depreciation expense in properly reflected in SAGE.

· Supports purchasing/procurement function.

· Supports HR site administrators when necessary.

· Reviews monthly bank reconciliations and other month- end reconciliations performed by Genpact.

· Assist with internal and external audits.

· Manages monthly Petty Cash reconciliations and replenishments working closely with site managers.

· Performs administrative and other tasks as needed.

· Processes incoming payments by check and credit card.

· Interpret and apply accounting policies, rules, and regulations to all work to ensure compliance with applicable standards.

· Compiles and prepares routine reports and summaries.

· Maintains confidentiality of all financial data.

OTHER DUTIES MAY INCLUDE:

· Maintains safe work area and comply with safety procedures and equipment operating rules keeping work area in a clean and orderly condition.

· Participates in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

TOOLS AND EQUIPMENT USED:

SAGE 300 desktop version, ERP system knowledge SAP preferred, Microsoft Excel, Power Point, Outlook computer and peripherals, standard and customized software applications and tools, and usual office equipment.

KNOWLEDGE REQUIREMENTS:

• Proven work experience as an Accounting Specialist or similar role.
• Understanding of GAAP accounting principles and current financial legislation.
• Exceptional time management, communication, and problem-solving skills.
• Committed to providing reliable support to accounting department members, other departments, and external parties.
• Ability to analyze data accurately and efficiently.
• Organized and detail oriented.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) 5% Match
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Dulles, VA 20166

Salary : $60,000 - $70,000