What are the responsibilities and job description for the Real Estate Operations Manager position at Crystal Clean, LLC?
The Manager, Real Estate Operations manages real estate and facility/site improvement projects across departments, including lease administration, transaction support, and strategic portfolio planning. This role reports to and supports Company legal leadership.
Essential Functions
- Prepare and review real estate documents, including LOIs, leases, amendments, estoppels, and other transactional documents.
- Manage and track lease expirations, coordinating with executive leadership to evaluate renewal, relocation, expansion, consolidation, and disposition opportunities.
- Utilize CoStar Real Estate Manager software to streamline operations, create reports, track lease data, manage critical dates and property information, and maintain legal files for all real estate transactions.
- Assist management with the creation of short-term and long-term strategic planning for the entire real estate portfolio.
- Assist in the creation and execution of standard operating procedures (SOPs) for real estate and facilities projects, such as new facility requests, move management, relocations, and overall transactions.
- Create vendor requests in the accounts payable portal for new landlords or real estate vendors and process special check requests.
- Work with local jurisdictions to obtain Certificates of Occupancy for new locations.
- Develop a deep understanding of the Company's business and the needs of its operating locations, including branches, hubs, depots, treatment and recycling facilities, and railroad sites.
- Develop slides and presentations for approval of real estate transactions and assist with crafting negotiation strategies to close transactions with optimal terms for the Company.
- Work with Company departments and managers to develop standards, objectives, and characteristics for each property type to ensure each property meets or exceeds business goals.
- Develop strong relationships with vendors, including landlords, real estate brokerage resources, and permitting consultants, to support real estate goals.
- Monitor and ensure full compliance for property-related activities, including leases, zoning, certificates of occupancy, environmental regulations, and other requirements.
- Partner with the lease accounting and finance teams to review annual budgets and monthly or quarterly reports; approve invoices, CAM reconciliations, and property taxes; and oversee database management and the third-party lease administration vendor.
- Work with the EHS team to address facility hazards and potential environmental risks associated with leased and owned properties.
- Own, track, and manage CARs and MOCs for all real estate projects.
- Perform additional duties as directed.
Education & Essential Qualifications
- Bachelor's degree and at least 8 years of experience in commercial real estate transactions, lease administration, property acquisitions, or corporate real estate operations OR a high school diploma/GED and at least 10 years of the same experience.
- Experience in project management involving real estate transactions, facility projects, or capital improvement and fit-out projects
- Experience establishing and implementing a robust process for KPI reporting
- Experience supporting permitting, certificates of occupancy, and zoning reviews
- Knowledge of real estate
- Strong written and verbal communication skills
- Strong negotiation and networking skills
- Ability to adhere to established schedules and deadlines
- Ability to maintain confidential information
Preferred Qualifications
- Experience with real estate management platforms
- PMP Certification
Work Environment: Primarily indoor office environment; noise level is generally quiet. May require sitting for long periods. Regularly requires talking, hearing, seeing, and often reaching with hands. Regularly requires standing and walking. Regularly requires use of a computer keyboard, mouse, telephone, and other office equipment.
Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.
The anticipated salary range for this position is $102,000.00 - $130,000.00, and includes benefits such as the following:
- Health, Dental and Vision insurance
- Wellness Program
- Flexible Spending Accounts
- Life Insurance
- Long-Term Disability
- Employee Assistance Program
- Tuition Reimbursement
- Experience with real estate management platforms
- PMP Certification