Job Title:        Secretary/Aide                                                       Wage/Hour Status: Nonexempt

Reports to:      Principal                                                                Pay Grade:

Dept./School:  Assigned Campus                                                   Date Revised:

Primary Purpose:

Under direct supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Ability to operate multi-line phone system

Experience:

One year clerical experience in office setting

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors.
3. Assist parents in checking students in and out of school.
4. Receive, sort, and distribute mail, messages, documents, and other deliveries.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Maintain visitor log and issue visitor passes.

Job Performance

1. Show knowledge of subject matter, routines, and processes required for job assignments.

1. Follows instructions and procedures appropriately.

1. Demonstrates thoroughness and attention to detail in carrying out job assignments.

1. Shows initiative and good judgment in job performance.

1. Uses time efficiently.

1. Maintains a neat and orderly work area.

1. Completes work on schedule.

1. Demonstrates proper use and care of supplies and equipment.

Administrative Requirements

1. Demonstrates punctuality and good attendance in adhering to work schedule.

1. Complies with directives and requests.

1. Complies with board policies and administrative procedures.

1. Maintains confidentiality.

1. Performs other tasks and assumes such responsibilities as may be assigned.

Personal Attributes

1. Maintains positive and productive working relationships and demonstrates tact and discretion in dealing with others.

1. Maintains proper standards of conduct and appearance.

1. Exhibits positive attitudes and enthusiasm in performance of duties.

1. Shows interest in self-improvement and developing knowledge and skills.

1. Responds constructively to supervision and guidance.

Compliance

1. Comply with policies established by federal and state laws, Texas Department of Health rule, State Board of Education

1. rule, and board policy in health services area.

1. Comply with all district and campus routines and regulations.

1. Maintain confidentiality.

Other

1. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
2. Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
3. Assist with the scheduling of teacher conferences.
4. Provide clerical assistance as needed.

Supervisory Responsibilities: 

Monitoring students in the office.

Equipment Used:

Multi-line phone system and personal computer.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.

Salary : $29,143 - $40,311