Payroll & Accounts Payable Specialist

Benefits:

• Bonus based on performance
• Competitive salary
• Employee discounts
• Opportunity for advancement
• Paid time off
• Training & development
  
  
  

Payroll and Accounts Payable Specialist | Fit Fusion

Company: Fit Fusion, LLC

Location: Remote – Full Time

About Us: Fit Fusion, LLC is a dynamic Crunch Fitness franchise group, dedicated to expanding our footprint by developing 5-7 new clubs per year. Our mission is to revolutionize the fitness industry by developing state-of-the-art clubs that prioritize member experience through innovative construction, technology and design. We are seeking a highly experienced and motivated Vice President of Construction to lead and oversee all aspects of our construction projects.

PAYROLL AND ACCOUNTS PAYABLE SPECIALIST – FULL TIME

Position Overview:

The Payroll and Accounts Payable Specialist will be responsible for ensuring accurate and timely processing of both employee compensation and vendor bills across multiple companies. This dual role requires strong attention to detail, organizational skills, and knowledge of accounting principles and relevant compliance regulations. The Specialist will work full time remotely from a home office, with organizational support and video conferencing.

As a Payroll Specialist, you will play a vital role in ensuring employees are paid accurately and on time, maintaining confidentiality and compliance with tax regulations, and supporting the overall employment processes of the organization. As an Accounts Payable Specialist, you will be an integral part of building strong vendor relationships, and ensuring bills are entered properly for timely payment and accurate financial reporting.

Key Responsibilities:

Payroll Processing and Employment Records Maintenance

• Process payroll accurately and on schedule in the payroll system by importing pay reports, reviewing timesheets, and ensuring that wages, overtime, bonuses, and deductions are correct. Communication and coordination with department managers is a key part of the process.
• Maintain and update personnel and payroll records, ensuring data integrity and confidentiality:
• Assist with onboarding and I9 verification process.
• Enter/update payroll records for new employees or changes in pay rates, exemptions, insurance coverage, and job title and department/division transfers.
• Process employee terminations in the payroll system.
• Address and promptly resolve payroll discrepancies or employee inquiries regarding pay, deductions, or benefits.
• Prepare and provide reports to management by compiling summaries of earnings, taxes, deductions, etc. from the payroll system.
• Review and enter payroll general ledger entry into the accounting system.
• Assist with ensuring compliance with federal, state, and local tax laws, including remittance of payroll taxes and preparation of required reports (e.g., quarterly 941, W-2s, unemployment tax).
• Reconcile payroll-related accounts and assist with benefits billing and other third-party processing requirements.
• Monitor and process garnishments and other court-ordered deductions.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
  
  
  

Accounts Payable Management

• Review and verify invoices for accuracy, appropriate documentation, and approval prior to payment.
• Process, code, and enter invoices accurately into the accounting system, ensuring alignment with any purchase orders and company policies.
• Prepare accounts payable reports to assist with scheduling outgoing payments to vendors.
• Reconcile vendor statements and resolve discrepancies between invoices, purchase orders, and receipts.
• Communicate with vendors to obtain necessary documentation such as W-9s, resolve payment issues, and respond to inquiries.
• Maintain accurate and organized vendor records and supporting documentation in a secure manner and in accordance with company policies.
• Generate purchase orders and track open balances as needed.
• Assist with year-end processes, including preparing and issuing 1099 forms.
  
  
  

Required Skills and Qualifications:

• Associate degree in accounting, finance, or related field.
• 2–4 years of payroll processing systems experience.
• Knowledge of basic bookkeeping, accounting principles, and payroll practices.
• Knowledge of payroll regulations, garnishments, and benefits administration.
• Experience with QuickBooks accounting software.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to manage multiple priorities and meet deadlines, requiring a flexible work schedule.
• Effective communication skills for vendor and employee interactions.
• Ability to work independently and as part of a team with a positive and pleasant attitude.
• Ability to work remotely from a dedicated home office environment.
  
  
  

Benefits:

• Competitive salary with paid time off and holidays
• Health insurance plan: health, dental, vision
• Small company environment with incredible growth potential, leading to advancement opportunities
• Monday-Friday normal business hours, 40 hours/week, with some flexibility day-to-day
  
  
  

This is a remote position.