Title Clerk

JOB DESCRIPTION

Job Title: Title Clerk

Location:

Reports To: Executive Offices

Department:

FLSA Status: Non-exempt

Job Code:

Supervises Others: No

SUMMARY

The Title Clerk will be responsible for managing titles, registrations and renewals for all vehicles in the fleet and ensuring that all vehicle information is correctly updated in the CARS system.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Input all new vehicle units into the CARS system.
• Manage transfers of all vehicles from one location to another.
• Process check in sheets for new vehicles.
• Process title and registration for all new units and sent plates to appropriate vendor.
• File titles and update title information with accuracy.
• Process title transfers for sales vehicles and ensure appropriate title fees are paid.
• Ensure any title renewals for vehicles are process and tracked with accuracy.
• Process shipping of titles, registrations and plates to appropriate locations.
• Maintain a neat and organized work area.
• Perform other tasks as assigned.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; shares expertise with others.
• Job Knowledge - Competent in required job skills and knowledge; keeps abreast of current developments; requires minimal supervision.
• Communications Exhibits good oral and written communication skills, able to communicate with supervisor, dealers, vendors, co-workers and customers when applicable.
• Attention to Detail Recognizes that even small inaccuracies add up quickly. Demonstrates willingness to take time necessary to follow instructions precisely.
• Teamwork - Gives and welcomes feedback; able to work well with others; supports everyone's efforts to succeed.
• Quality Management - Demonstrates accuracy and thoroughness.
• Ethics - Works with integrity and principles; upholds organizational values.
• Adaptability - Able to deal with frequent change, delays, or unexpected events.
• Dependability - Commits to long hours of work when necessary to reach goals. This may include nights and weekends.
• Professional appearance - displays good personal grooming and adherence to company protocol

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

Education and/or Experience

High School or equivalent diploma required; Bachelor's degree from four-year College or university is desired; prior related work experience desired. Ability to type with speed and accuracy is required. Proficiency in Microsoft Office products (Access, Excel, Word) is desired.

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit, talk or hear and use hands to handle, feel, or type. The employee is occasionally required to stand; walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

Working conditions are normal for an office environment.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

Education and/or Experience

High School or equivalent diploma required; Bachelor's degree from four-year College or university is desired; prior related work experience desired. Ability to type with speed and accuracy is required. Proficiency in Microsoft Office products (Access, Excel, Word) is desired.

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit, talk or hear and use hands to handle, feel, or type.  The employee is occasionally required to stand; walk. The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

Working conditions are normal for an office environment.

Acknowledgements

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working

conditions associated with the job. While this is intended to be an accurate reflection of the current job,

management reserves the right to revise the job or to require that other or different tasks be performed

when circumstances change, i.e., emergencies, changes in personnel, workload, rush jobs, or technological

developments.