Administrative Assistant (Full Time, AIA, On-Site, Xenia, OH)

Administrative Assistant (Full Time, AIA, On-Site, Xenia, OH) Job Tracking ID : 85506-368994Job Location : Xenia, OHJob Level : AnyLevel of Education : High School/GEDJob Type : Full-Time/RegularDate Updated : 06/12/2026Years of Experience : Up to 2 YearsStarting Date : 06/12/2026Job Category : Administration & Leader SupportSalary : $15.43 USD per hourTravel : Not Specified Job Description Pay: Starting at $15.43/hr Full-time (40 hrs/week), Location – On-site, Xenia, OH JOIN A MISSION-DRIVEN TEAM THAT KEEPS MINISTRY MOVING FORWARD Behind every successful event, guest experience, and ministry initiative is a team of dedicated people ensuring the details are handled with excellence. As an Administrative Assistant, you'll play a vital role in supporting daily operations, serving guests and ministry partners, and helping create an environment where ministry can thrive. If you're organized, dependable, and enjoy serving others through administrative excellence, we'd love to hear from you. ABOUT YOU: You are highly organized, detail-oriented, and enjoy bringing order to busy environments. You thrive on keeping information accurate, communication flowing, and tasks moving forward. Whether you're answering phones, managing correspondence, maintaining records, or supporting team projects, you take pride in serving others with professionalism and care. You are comfortable balancing multiple priorities while maintaining accuracy and confidentiality. You communicate clearly, follow through on commitments, and enjoy being a dependable resource for both team members and ministry partners. Most importantly, you have a growing relationship with Jesus Christ and desire to use your gifts in support of a Christ-centered mission. ABOUT US: Our vision at Athletes in Action is to see Christ-followers on every team, in every sport, and in every nation. Located on a 250-acre athletic campus, Athletes in Action hosts local, regional, and international events throughout the year, including sports tournaments, leadership gatherings, camps, retreats, and ministry conferences. Every role on our team contributes to creating an environment where athletes, coaches, and guests can encounter Christ and grow in their faith. WHAT YOU’LL DO: Answer and direct incoming phone call with professionalism and excellent customer service. Perform accurate data entry and maintain ministry records and databases. Follow up with customers, guests, donors, and ministry partners as needed. Prepare, maintain, and distribute correspondence and other administrative communications. File, organize, and maintain both physical and electronic documents. Communicate regularly with donors and friends of the ministry, helping cultivate positive relationships. Assist with scheduling, administrative projects, and departmental support activities. Provide backup support for facility reservations, including dorms, athletic fields, meeting rooms, and dining spaces. Assist with tracking expenses, verifying invoices, and processing billing information as needed. Help maintain reservation and catering records and spreadsheets. Create and distribute dormitory keys for campus guests and events. Maintain confidentiality while handling sensitive information and records. Support additional projects and administrative needs as assigned. Participate in personal development opportunities and pursue areas of professional growth. Actively cultivate your relationship with Christ and engage in the spiritual life of the ministry. Contribute to the overall mission and ministry of Athletes in Action through teamwork and service. WHY YOU’LL LOVE THIS ROLE Use your organizational gifts to make a meaningful impact on ministry operations. Serve in a Christ-centered environment where faith and work are integrated. Work alongside a team committed to excellence, service, and spiritual growth. Support events and programs that impact athletes, coaches, and leaders around the world. Be part of a mission focused on helping people grow in their relationship with Jesus Christ. Experience and Skills High School Graduate or equivalent, 1 year minimum experience as administrative assistant or equivalent combination of education and experience Job Benefits As a full-time employee, you'll receive comprehensive medical and dental plans, prescription coverage, disability insurance, basic life insurance, optional Voluntary Term Life Insurance (VTL), and a 403(b) retirement savings plan. Secure your health, well-being, and future with us. Apply today!