Administrator

Job Title: Electrical Department Administrator

Reports To: Electrical Division Leadership

Classification: Non-Exempt

General Description:
The Electrical Department Administrator provides administrative and operational support to the Electrical Division. This role is responsible for coordinating documentation, supporting payroll processes, assisting with job costing, and ensuring accurate data entry and reporting to support field and office operations.

Duties:

• Provide daily administrative support to the Electrical Department


• Assist with payroll processing, including timecard review, data entry, and coordination with HR/payroll teams


• Support job costing by tracking labor hours, materials, and project-related expenses


• Maintain and update project files, reports, and documentation


• Utilize Microsoft Office programs (Excel, Word, Outlook) for reporting, tracking, and communication


• Coordinate schedules, meetings, and internal communications for the division


• Assist with onboarding paperwork and employee records as needed


• Communicate with field personnel to gather and verify job-related information


• Ensure accuracy and timeliness of all data entered into company systems


• Support compliance with company policies and procedures


• Perform other duties as assigned

Requirements:

• 1–3 years of administrative experience (construction or electrical industry preferred)


• Proficiency in Microsoft Office, especially Excel


• Basic understanding of payroll processes and timekeeping systems


• Experience or familiarity with job costing and project tracking


• Strong organizational skills and attention to detail


• Ability to manage multiple tasks and meet deadlines


• Strong communication skills (written and verbal)


• Ability to work in a fast-paced environment

Preferred:

• Experience with construction or electrical operations


• Familiarity with payroll/HRIS systems (ADP or similar)


• Bilingual (English/Spanish)

Compensation & Benefits:

• Competitive hourly pay (based on experience)


• PTO


• Company-sponsored health insurance


• Dental, vision, and life insurance options


• 401(k)


• Growth opportunities within a multi-division organization