What are the responsibilities and job description for the Personal Assistant to the CEO position at Crown Affair?
Personal Assistant to the CEO
Department: Operations
Type: Part-Time (15-25 Hours per Week)
Reports To: CEO
Location: Los Angeles (Hybrid)
Required Work Authorization: USA
About the Role
Crown Affair is seeking a highly organized, proactive, and resourceful Personal Assistant to support our CEO.
This is an excellent opportunity for a student, recent graduate, early-career professional, or someone with experience supporting executives, entrepreneurs, or family offices. Working closely with the CEO, you'll help manage scheduling, travel, logistics, personal administration, and special projects while gaining exposure to leadership and the inner workings of a fast-growing beauty brand.
While this role is primarily focused on personal support, the right candidate will have opportunities to gain exposure to broader business initiatives based on their interests and business needs. This may include attending meetings, supporting special projects, and learning how a modern consumer brand operates behind the scenes.
This role requires exceptional discretion, professionalism, and judgment. The ideal candidate is dependable, detail-oriented, resourceful, and excited to learn.
What You'll Do
- Manage scheduling, appointments, reservations, and calendar logistics
- Coordinate travel planning and itineraries
- Assist with gifting, events, and special occasions
- Track follow-ups, reminders, and relationship management
- Coordinate household vendors, services, and personal errands
- Manage returns, subscriptions, reimbursements, and administrative tasks
- Organize files, systems, and productivity tools
- Support special projects and ad hoc requests as needed
Who You Are
- Highly organized with exceptional attention to detail
- Proactive, resourceful, and comfortable solving problems independently
- Trustworthy and able to handle confidential personal and business information with discretion
- Strong communicator with excellent follow-through
- Curious, adaptable, and eager to learn
- Excited by the opportunity to support a leader while gaining exposure to a growing business
Requirements
- Based in the Los Angeles area
- Strong organizational and communication skills
- Proficiency with Google Workspace and productivity tools
- Access to reliable transportation and willingness to travel locally throughout the Los Angeles area as needed
Preferred Qualifications
- Student, recent graduate, or early-career professional
- Experience supporting an executive, entrepreneur, or family office
- Interest in beauty, consumer products, startups, operations, or entrepreneurship
- Familiarity with productivity systems, Notion, or AI tools
Why This Role
- Work directly with the CEO of a fast-growing beauty brand
- Gain exposure to leadership, operations, and entrepreneurship
- Build skills in organization, project management, and communication
- Learn how a modern consumer brand operates behind the scenes
Students and recent graduates are encouraged to apply.
About Crown Affair
Crown Affair is a modern haircare brand that empowers people to redefine their relationship with their hair through thoughtfully designed products, guidance, and community. We believe haircare should feel less like a routine and more like a ritual.
Dianna Cohen started her career at digital content platform, Into The Gloss, in 2012. She was part of the founding team of e-commerce mobile app, Spring, where she launched and managed their marketing channels from pre-launch through year two. From there, she worked closely with former Jimmy Choo founder, Tamara Mellon, to relaunch her namesake brand as a direct-to-consumer, luxury company. After launching Tamara Mellon in 2016, Dianna joined travel company, Away, as Head of Partnerships until she left to start Levitate at the end of 2017. Under Levitate, Dianna has worked with a number of direct-to-consumer brands including, Harry's / Flamingo, Outdoor Voices, Yumi, Buck Mason, The Wing, and more. Dianna is part of Forbes' 30 Under 30 for the Class of 2019.
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Crown Affair is an equal opportunity employer, and we encourage applications from candidates of diverse backgrounds and experiences.