Office Assistant

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About the Role: We are looking for an organized, detail-oriented, and welcoming Field Office Assistant to be the heartbeat of our office! In this vital support role, you will help keep our daily operations running smoothly by managing front-office communications, maintaining office systems, and coordinating schedules, meetings, and project data entry.

If you are a great communicator who loves keeping things organized and providing top-notch support to clients, vendors, and team members alike, we want to hear from you!

What You’ll Do:

• Front Office & Communications: Greet visitors warmly, answer and direct incoming phone calls, and manage daily sorting and distribution of mail and communications.
• Administrative Support: Type and format memos, reports, and correspondence; organize and maintain digital and physical filing systems.
• Meeting & Event Coordination: Reserve conference rooms, schedule and set up client interviews and presentations, and handle meeting prep and cleanup.
• Data & Inventory Management: Provide accurate data entry for ongoing projects, track office inventory, and order supplies to ensure the team is fully equipped.
• Scheduling: Keep the main office calendar up to date and coordinate internal and external appointments.

What We're Looking For:

• Education: High School Diploma or GED (Required).
• Experience: 1 years of applicable office, administrative, or clerical experience (Preferred).
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Access, and PowerPoint).
• Soft Skills: Exceptional organizational skills, strong verbal and written communication, and a proactive, customer-first attitude.