Receptionist

Receptionist

Cross Trailers in Braddyville is seeking a receptionist to join our Team. The receptionist is responsible for providing exceptional customer service to customers, employees and staff members.

Receptionist Job Responsibilities:

· Serve visitors by greeting, welcoming, and directing them appropriately.

· Notify relevant employees when visitors arrive.

· Keep an eye on security and telecommunications systems.

· Answer visitors’ questions, calls, and emails, and provide them with the relevant information.

· Maintain visitor, employee, and department directories and logs.

· Follow security procedures, such as monitoring the logbook and issuing visitor badges.

· Organize the reception area while complying with office procedures, rules, and regulations.

· Arrange meetings, schedules, and travel accommodations for senior staff.

· Keep a record of office supply inventory and expenses.

· Sign for deliveries and ensure all mail and packages are distributed accordingly.

· Accurately process incoming and outgoing invoices.

· Verify invoice details, including amounts, payment terms, and purchase order numbers.

· Ensure all invoices are coded correctly and approved for payment.

· Maintain organized and up-to-date invoice records.

· File and archive invoices and supporting documents as needed.

· Assist in reconciling invoices with statements and accounts.

· Communicate with vendors and internal departments to resolve invoice discrepancies.

· Respond to inquiries regarding invoice status and payments.

· Coordinate with the accounts payable and receivable teams to ensure timely processing.

· Enter invoice data into the accounting system accurately and efficiently.

· Generate and distribute regular reports on invoice status and outstanding payments.

· Assist in month-end and year-end closing processes by providing necessary documentation.

· Ensure compliance with company policies and financial regulations.

· Follow established procedures for invoice processing and record-keeping.

· Identify opportunities for process improvements and suggest best practices.

Receptionist Qualifications and Skills:

· Strong communication and organizational skills

· High level of professionalism and courtesy

· Excellent time-management skills

· Works well with others and can multitask

· Proficient in Microsoft Office software

· Great attention to detail

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person