Executive Assistant

Job Summary:

The Executive Assistant provides high-level administrative and strategic support to senior leadership at Critical Systems, a fast-growing engineering services firm. This role is responsible for managing executive priorities, facilitating internal and external communications, and ensuring seamless coordination across teams, clients, and projects. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, technical, and client-focused environment.

Duties and Responsibilities:

Executive Support

• Manage complex calendars, scheduling, and meeting coordination for senior executives
• Prepare agendas, presentations, reports, and briefing materials
• Handle confidential information with discretion and professionalism
• Coordinate travel arrangements, itineraries, and expense reporting
• Serve as a gatekeeper, prioritizing communications and requests

Communication & Coordination

• Act as a liaison between executives, internal teams, clients, and external partners
• Draft and edit professional correspondence, reports, and internal communications
• Support cross-functional collaboration across sales, engineering, and operations teams
• Assist in preparing client-facing materials and proposals

Operational & Project Support

• Track key initiatives, deadlines, and follow-ups to ensure execution
• Support project coordination by organizing documentation and communications
• Assist with internal process improvements and administrative systems
• Maintain accurate records, files, and documentation

Meeting Support

• Coordinate internal meetings, leadership sessions, and company hands-on events
• Take meeting notes and track action items
• Assist with logistics for client meetings, industry events, and team functions

Required Qualifications:

• Bachelors degree or equivalent experience preferred
• 35 years of experience in an executive assistant or senior administrative role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to multitask, prioritize, and adapt in a fast-paced environment

• Attention to detail and problem-solving mindset
• Professionalism and discretion with sensitive information
• Strong interpersonal and relationship-building skills
• Proactive, resourceful, and solutions-oriented
• Ability to support a growing, team-oriented organization

Benefits at Critical Systems LLC:

• Medical, Dental, and Vision Insurance
• 401(k) with matching and profit sharing
• Generous Paid Time Off (PTO)
• Competitive salary with performance-based incentives
• Opportunities for professional development and continuous learning
• Collaborative, growth-oriented team culture
• Employee Assistance Program

Critical Systems LLC is an Equal Opportunity Employer