Accounts Receivable Specialist

Accounts Receivable Specialist :

The Accounts Receivable Specialist manages incoming payments, properly tracking them into the system to maintain accurate bookkeeping. They are also responsible for collecting payments for the companies, utilizing skills in project management, organization and communications. They should be able to track payments, make bank deposits, and run reports that document profits and losses for the organization.

Primary Duties/Responsibilities (Accounts Receivable):

• Generate and send customer invoices based on sales orders and shipping documentation.
• Monitor accounts receivable aging and follow up on overdue accounts.
• Apply customer payments to accounts and reconcile discrepancies.
• Communicate with customers regarding billing inquiries and payment status.
• Collaborate with sales and shipping departments to resolve invoice or delivery issues.
• Maintain accurate records of customer accounts and transactions.
• Prepare AR reports and assist with month-end closing activities.
• Support audits by providing documentation and responding to inquiries.
• Recommend and implement improvements to AR processes and systems.

Secondary Duties/Responsibilities as needed (Accounts Payable):

• Process accounts payable invoices in a timely manner
• Process accounts payable checks, ACH payments, and track all payment information
• Review for accuracy and prepare routine and requested accounts payable reports
• Assist in maintaining accurate and complete accounts payable invoices and vendor related files
• Maintain, process, and post accounts payable transactions in a timely manner
• Review special handling instructions to ensure payable and expense allocations are clear for accurate transaction posting
• Enter and track credit card transactions
• Maintain, process, and post items relating to open purchase order reports
• Assist in maintaining GL accounts and structure
• Assist and work with Accounts Receivable Specialist as needed (Provide backup when needed)
• Assist CFO with special projects as required

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculators, and copiers.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Education and Experience:

• Associate’s or Bachelor’s degree in Accounting preferred.
• At least two years of related experience in AR is required and AP is a plus.
• Five years in accounting preferred

Work Environment:

• Sit for long periods of time.
• Heavy email and phone communication.
• Work in an office environment.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Problem-Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.