What are the responsibilities and job description for the Business Operations Paralegal position at Cristcot?
About the Company: Cristcot is dedicated to supporting corporate governance, operational, and administrative functions across the organization.
About the Role: The Business Operations Paralegal supports corporate governance, operational, and administrative functions across the organization by managing corporate records, regulatory filings, intellectual property administration, and business processes. This role serves as a central coordination point between Legal, Business Operations, Executive Leadership, and external advisors to help ensure corporate activities are executed efficiently and in compliance with applicable legal and regulatory requirements. The ideal candidate is highly organized, detail oriented, and comfortable managing multiple workflows independently within a fast-paced and evolving environment.
Responsibilities:
- Maintain domestic subsidiaries and corporate records across multiple entities
- Prepare and file annual reports and maintain entity good standing in applicable jurisdictions
- Coordinate board and investor materials, including written consents and meeting documentation
- Maintain governance records and support corporate formalities
- Coordinate with outside counsel on governance and corporate matters
- Assist with preparation of corporate documentation supporting financings, audits, and disclosures
- Maintain intellectual property tracking and docketing systems
- Coordinate reporting and documentation related to patent and trademark portfolios
- Prepare intellectual property schedules and documentation for diligence, partnerships, and financing activities
- Support Legal, Compliance, and Regulatory initiatives as needed
- Develop and maintain corporate recordkeeping and documentation systems
- Track corporate filings, deadlines, and compliance requirements
- Recommend process improvements to enhance operational efficiency and risk management
- Partner with cross functional teams to support documentation workflows and operational coordination
Qualifications:
- Bachelor’s degree or equivalent professional experience
- 7 years of paralegal or comparable corporate operations experience
Required Skills:
- Strong written communication and technical documentation skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management tools
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines in a dynamic environment
- Experience coordinating with internal stakeholders and external advisors
Preferred Skills:
- Paralegal certificate or equivalent professional training
- Experience supporting corporate governance or entity management
- Experience working with multi-entity corporate structures
- Familiarity with patent and trademark administration or intellectual property portfolios
- Understanding of corporate formalities and board governance processes
- Experience supporting financings, diligence processes, or M&A activities
- Experience in biotechnology, pharmaceutical, healthcare, or other regulated industries
- Familiarity with equity management platforms
- Experience using intellectual property docketing or compliance tracking systems
- Knowledge of multijurisdictional corporate filing requirements