Accounts Payable Manager

Real Heroes Work Here!

CRi, a leading provider of quality services for adults with disabilities, is hiring an Accounts Payable Manager.

The Accounts Payable Manager is responsible for managing the Accounts Payable (AP) workload to ensure 3rd party, vendors, contractors, employee reimbursements, all vendors' invoices and expense reports are processed in a timely and accurate manner, and all deadlines are met.

Typical Working Schedule: Monday - Friday, 8am-4pm (40hrs) Full Time

Essential Functions:

• Leads and directs the work of the accounts payable team and serves as the contact person for all issues related to accounts payable. Support the team in their development and performance of their assignments including goal setting, performance feedback and formal evaluations.
• Maintain AP system accurately and completely within the software including efficient and complete maintenance of vendor files on an ongoing basis. Verify and maintain information, files, and journals. Explores areas for improvement to provide benefits to the AP team and those they support.
• Provide accounting research and analysis for certain accounts of the general ledge.
• Conduct research and analysis on payment and delay issues related to any payment methodology.
• Educate managers on proper coding and timely submission of invoices and related documents.
• Correct any miscoding as necessary and provide feedback as appropriate to prevent future mistakes.
• Recurring operational responsibilities:
  • Conduct weekly disbursement process, representing an average of $350k/week in disbursements involving unique combination of; one of a possible 600 vendors, one of a possible 50 different cost centers, and one of a possible 22 different bank accounts.
  • Weekly process and distribution of payments to all parties.
  • Ensure monthly, quarterly, and annual recurring payments are completed in a timely manner.
• Support the monthly reconciliation and analysis of the sub-ledger AP system and the associated general ledger balances.
• Monitor and resolve all items over 60 days on the AP Aging report.
• Review cost charging information on check requests and monthly P-Card charges.
• Manage the maintenance of the P-card online system and ensure compliance of all cardholders. Explore, research, and propose improvements to the system and its processes.
• Independently interact with internal and external parties to creatively solve problems through issue analysis and data research. Propose solutions with department policies.
• Prepare all required AP reports, such as, weekly AP aging, cash requirements, check disbursement totals, 1099 tax reporting, and others.
• Prioritize daily and weekly work assignments of the AP team to ensure compliance with departmental schedules, mandated reporting requirements, and good business practices.
• Participate in annual budget process.
• Support the forecast and analysis of weekly and monthly cash requirements.
• Participate in educational opportunities to expand knowledge of position.
• Prepare all 1099 forms and review all related documents to ensure all items are accounted for and are reported properly and in a timely manner.
• Maintain the new vendor approval process.
• Compile and maintain a signature approval database in support of new contracts and agreements.
• Research, reporting, and filing of all unclaimed property.
• Assist in the compilation of RFP data.
• Look for ways to improve the purchasing function.
• Participate in appropriate organizational planning and evaluation.
• Prepare/submit documentation for annual audit related to Accounts Payable and maintain responsibility for assigned accounts.
• Other duties as assigned.

Required Qualifications:

• Bachelor's degree preferred or equivalent experience in business related field.
• Extensive experience in the development and maintenance of complex financial spreadsheets containing advanced functions and knowledge of Microsoft Dynamics GP (Great Plains) and Sage Intacct accounting software.
• Extensive experience applying skills to independently research, interpret, analyze, compile, and present data and information.
• Comprehensive knowledge of and expertise in interpreting and applying financial accounting policies and procedures including the use of generally accepted accounting principles.

Physical Demands:

Physical work related to clerical work: filing, data entry, copy, etc.

Working Environment:

Office setting/remote hybrid

Supervision Exercised:

Supervise, mentor, and train AP Analyst.

Supervision Received:

Under direct supervision of the Controller.

CRi offers company-paid benefits including health insurance options, 403(b) retirement fund and life insurance for benefits-eligible employees.

#ajsj