What are the responsibilities and job description for the Administrative Specialist position at CrewBloom?
The Administrative Specialist is a part-time, 100% in-office role supporting daily operational and administrative activities. The role is responsible for processing departmental mail, reviewing and notarizing documents, maintaining office organization, and completing local errands as needed.
This position requires strong attention to detail, reliability, and the ability to independently manage both process-oriented office tasks and local administrative duties.
Key Responsibilities- Open, sort, and process incoming departmental mail.
- Review forms and documents for completeness and accuracy.
- Scan received documents and notify appropriate internal teams for record updates.
- Prepare, package, and send outgoing mail.
- Notarize forms and documents as needed.
- Serve as the company's professional on-site presence.
- Maintain general office organization and tidiness.
- Retrieve mail from the company's PO Box weekly.
- Complete local errands, including obtaining money orders from banks or post offices.
- Support additional administrative and office tasks as needed.
- High school diploma or equivalent required; some college preferred.
- Strong attention to detail, organization, and accuracy.
- Strong written and verbal communication skills.
- Able to work independently and manage multiple tasks.
- Comfortable navigating multiple windows/browsers and conducting internet research.
- Minimum typing speed of 45 WPM.
- Working knowledge of Google Workspace and Microsoft Office.
- Ability to enter data quickly and accurately.
- Ability to learn background screening processes and related industry vendors.
- Able to work at a computer for prolonged periods.
- Reliable and able to maintain regular and punctual attendance.
- Part-time, up to 20 hours per week.
- 100% in-office in Meridian, Idaho.
- Ideally Monday–Friday for 3–4 hours per day.
- Flexible scheduling may be considered, with a minimum of 3 days per week on-site.
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.