What are the responsibilities and job description for the Part Time Administrative Assistant position at CRETAG?
POSITION OVERVIEW
We are seeking a reliable, organized, and proactive Part-Time Assistant to support our Executive Assistant Tuesday, Wednesday and Thursday (9-5) however, can be flexible with day-to-day administrative and organizational responsibilities. This role is ideal for someone who is detail-oriented, professional, comfortable managing multiple priorities, and willing to assist wherever needed.
The Part-Time Assistant will help keep administrative tasks organized and completed efficiently, allowing the Executive Assistant to focus on higher-level priorities.
KEY RESPONSIBILITIES
- Assist the Executive Assistant with daily administrative tasks and special projects
- Manage, organize, scan, copy, and file documents
- Assist with email correspondence, follow-ups, and basic communications
- Schedule appointments, meetings, and conference calls as requested
- Maintain calendars, contact information, and administrative records
- Prepare documents, spreadsheets, reports, and correspondence
- Make phone calls and follow up with vendors, clients, and other contacts
- Assist with ordering office supplies and coordinating deliveries
- Help organize meetings, events, travel arrangements, and reservations
- Track outstanding tasks and provide reminders and follow-up
- Perform data entry and maintain accurate records
- Handle confidential information with professionalism and discretion
- Assist with occasional errands and other administrative needs
- Support the Executive Assistant and office team with additional projects as needed
Documentation & File Management
- Ensure consistent documentation practices across platforms such as Box, SharePoint, Citrix, and Dropbox.
Qualifications
- Strong organizational and time-management skills
- Excellent attention to detail
- Professional written and verbal communication skills
- Dependable, punctual, and able to follow through on assignments
- Comfortable using Microsoft Office, email, and basic office technology
- Ability to prioritize multiple assignments and meet deadlines
- Ability to work independently while taking direction
- Professional demeanor and good judgment
- Previous administrative or office experience preferred, but not required
Job Type: Full-time
Pay: From $21.50 per hour
Work Location: In person
Salary : $22