Purchasing Agent

Position Summary

We are seeking an experienced Procurement Specialist to manage the sourcing, purchasing, and supplier relationships for our industrial distribution operations. The ideal candidate will have strong negotiation skills, deep knowledge of industrial products and supply chains, and a proven track record of optimizing procurement processes to support business growth.

This position reports directly to the CFO. This is an exempt position.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Sourcing & Purchasing

• Source and procure industrial products including MRO supplies, tools, equipment, fasteners, safety products, and related materials from manufacturers and distributors
• Develop and execute strategic sourcing initiatives to ensure optimal pricing, quality, and delivery performance
• Issue purchase orders, manage order fulfillment, and track shipments to ensure timely delivery
• Maintain optimal inventory levels while minimizing excess stock and obsolescence
• Confirm preferred stock levels setup in ERP system

Vendor Management

• Identify, evaluate, and onboard new suppliers to expand product offerings and improve competitive positioning
• Build and maintain strong relationships with key suppliers and manufacturers
• Negotiate contracts, pricing agreements, and payment terms to achieve cost savings and favorable conditions
• Monitor supplier performance including quality, delivery, and service metrics
• Resolve supplier issues including quality defects, delivery delays, and billing discrepancies

Cost Management & Analysis

• Analyze market trends, commodity pricing, and competitive landscape to inform purchasing decisions
• Identify cost reduction opportunities through product substitutions, volume consolidation, or alternative suppliers
• Track monthly vendor rebates to ensure refunds are maximized and accurate
• Generate reports on procurement activities, spending analysis, and cost savings initiatives
• Support budgeting and forecasting processes with accurate spend data

Cross-Functional Collaboration

• Partner with sales, operations, and warehouse teams to understand product needs and customer requirements
• Coordinate with logistics on inbound freight and delivery scheduling
• Work with finance on payment processing and vendor account management
• Support new product launches and special projects requiring procurement expertise

Required Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, or related field (or equivalent experience)
• 3-5 years of procurement experience, preferably in industrial distribution, wholesale, or manufacturing environments
• Strong knowledge of industrial products, MRO supplies, and related markets
• Proven negotiation skills with demonstrated cost savings achievements
• Proficiency with Microsoft Word, Excel, and Outlook
• Advanced Excel skills for data analysis and reporting
• Excellent communication and relationship-building abilities

Preferred Qualifications

• Experience with e-procurement platforms and supplier portals
• Knowledge of import/export regulations and international sourcing
• Familiarity with lean principles and continuous improvement methodologies
• Understanding of industrial distribution channels and business models

Key Competencies

• Analytical thinking and problem-solving
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines
• Strong organizational and time management skills
• Collaborative team player with customer service orientation
• Adaptability in a fast-paced, changing environment